This letter is usually written to accept the resignation letter of an employee, and to facilitate the smooth exit of that employee from the company. This formal document is necessary to complete the procedure of the employee’s departure.
Table of Contents
Acknowledgement of Resignation Letter Writing Tips:
- Mention the acceptance of resignation in the first stanza itself
- The date the letter was received and the proposed final working day for the employee must be clearly mentioned.
- Keep the letter brief and very clear, and mention acceptance of terms of resignation
- Provide concise feedback to the employee and highlight achievements if any
- If willing, mention provision of reference
Acknowledgement of Resignation Letter Template
From,
————-
————-
————-
Date ——— (Date of letter)
To,
———-
———-
———-
Subject: Acceptance of Resignation
Dear ———- (employee name),
This is to inform you that your letter of resignation dated ——— (date of resignation letter) has been accepted by ———— (mention your company name).
The letter is also accepted a notice for ——– (mention notice period) served as you had requested in your letter. Please continue to discharge your duties till ————- (last date of employee in company as specified in resignation letter). You are requested to ————————- (mention any special tasks leaving employee has to do prior to departure like familiarizing the successor with the job or handing over documents)
It has been a pleasure to have you in ————– (your company name) and we wish you every success in your new endeavour.
Please feel free to request a reference should you require one.
Thanking you
Yours Truly
Name and Signature.
Download Template (Doc and PDF)
Acknowledgement of Resignation Letter Sample, Email and Example/Format
Sample
From,
B. A Zinger
VP, Human Resources
Klingon Electronics
Pasadena CA
Date ——— (Date of letter)
To,
Justin Case
345 Fallwer Drive
Pasadena, CA
Subject: Acceptance of Resignation
Dear Mr. Case
This is to inform you that your letter of resignation dated 30-09-2013 has been accepted by Klingon Electronics.
The letter is also accepted as a month’s notice served as you had requested in your letter.
Please continue to discharge your duties till 30-10-2013. You are requested to kindly familiarize your successor with the role your position entails, and to hand over all documents and pending work.
It has been a pleasure to have you in Klingon Electronics and we wish you every success in your new endeavour.
Please feel free to request a reference should you require one.
Thanking you,
Yours sincerely
B. A.Zinger
Email Format
This sample is from the HR department of a company responding to a resignation letter submitted, acknowledging to have received the resignation letter of an employee, confirming his intention to leave the company as well as that checking that all exit processes have been executed for a clear and smooth departure from the company.
Dear Frank
ACKNOWLEDGEMENT of RESIGNATION LETTER
This letter acknowledges receiving your resignation letter, dated March 10th 2010, and confirms that your last working day is April 5th 2010, after offsetting your outstanding leave days. We are pleased that all your projects have been completed or duly handed over to your colleagues. We have also received your clearance form that has the essential signatures of the various department heads.
Please ensure that your company name tag and office keys will be passed back to the HR department at the end of your last working day with us. You may also approach the Accounts Department for any outstanding finances due to you.
Thank you for serving your resignation with sufficient notice to enable the transfer of work from your kind self. We will forward a copy of the reference letter to you in due time.
We wish you all the best in your new endeavors.
Yours sincerely
HR Dept.
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