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Official Resignation Letter

Given here is an example of an official resignation letter that may be written by an employee leaving the company due to any reason. Follow the sample to write an effective official resignation letter.

  • The letter should be brief and formal
  • Mention the reasons for leaving
  • Mention the period worked at the company and the last day of your work
  • If required ask for references

Official Resignation Letter Template

Use our free Official Resignation Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.





Date ——— (Date of letter)





Dear ———–,

I am writing to inform you that I am resigning from the post of —————————-(post) from —————-(company name) as of ——————(lastday of work) . Please consider this letter as —————(period of notice) notice served as per the requirements of my contract.

The reason for my resignation is that —————————(reason for leaving)

I would be happy to help train my replacement in the time I have left here.

I have learnt a lot in the ————-(years worked) years I worked at —————–(company), and I am thankful to my superiors an colleagues for the same.

I request you to furnish me with a reference which will help me in my new job.

I wish everybody at —————–(company name) all the very best for the future.

Thanking you

Yours truly


Signature and Name

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Official Resignation Letter Sample, Email and Example/Format



Jenniffer Jarreau

4/909 Kingston Arms

Baltimore, MD

Date ——— (Date of letter)


Aaron Hotchner

MD, Crescendo Music

3998 Redwoods Complex

Baltimore, MD

Dear Mr. Hotchner,

I am writing to inform you that I am resigning from the post of Junior Sound Technician from Crescendo Music as of 29th February 2012. Please consider this letter as three months’ notice served as per the requirements of my contract.

The reason for my resignation is that my husband has been offered a promotion which entails a transfer to Brooklyn, NY, and we will be relocating there in the first week of June.

I am more than willing to help train the new technician in the coming three months so that the company can make a smooth transition.

In my two years at Crescendo I have learnt a great deal about recording equipment and technology for which I am thankful to my supervisor Ms. Blanche, and to the Management of Crescendo Music.

As I will have to look for a job once in Brooklyn, I request you to furnish a reference for my professional skills, which will greatly help.

I wish everybody at Crescendo all the very best for the future.

Thanking you

Sincerely yours

Jenniffer Jarreau

Email Format

Dr. Lukas Vogt


Berkeley Institute of Technology

3855 40th Street
Edmonton, AB T2P 3Z3

Date: 23 September 2010

Dear Sir

I am writing to tender this letter of resignation relinquishing my position of Senior Lecturer at your esteemed Berkeley Institute of Technology, with effect from 25 November 2010. This notice period is sufficient for me to clear all my work after the close of the term as well as pass on my responsibilities to my successor.

I have accepted an offer to work with a NGO on creating learning opportunities in a third world country from December 2010. Please allow me to convey my deepest appreciation to you and your esteemed institution for all the opportunities accorded to me during my tenure.

It has been a fruitful time at Berkeley’s during the past 12 years. Thank you for your kind understanding.

I wish you and the institution greater success in the future.

Yours Truly

Dr. Nolan Ernest

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