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Appreciation Letter Format

Appreciation letters are considered as a professional means of communication to convey your gratitude towards someone. It is a way of motivating a person by appreciating him for his good deeds. Writing an appreciation letter represents a professional gesture from an organization to its employee. Writing an appreciation letter will not take much of your time, but it will definitely encourage the reader to work harder and deliver much better results than before.

  • It is vital to be polite and sincere while writing an appreciation letter to someone for his achievements.
  • You must congratulate the reader and motivate him for further such type of achievements.
  • Tone of the letter should be formal.
  • Letter should be brief and concise and to the point.
  • Once you are through writing the letter, please recheck the same for spelling mistakes or grammatical errors.

Appreciation Letter Format Template

Use our free Appreciation Letter Format to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date (Date on which letter is written)




Dear Mr. ____________ (Name of the person),

I am writing this letter to extend my sincere appreciation to you for achieving the target of ___________ (reason) on time and that too in an efficient way. Our clients are also very much impressed by your hard work and professionalism. The way you have implemented the strategy truly deserves an appreciation.

As a token of appreciation, management has decided to offer you a bonus of _____________(Amount). I wish that you will continue your hard work and professionalism in the same way in future also and prove yourself as an asset to the organization.

Wishing you good luck,

Yours truly’




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Appreciation Letter Format Sample, Email and Example/Format



Mr. Albert Lewis

Customer Care Manager

Lancer Management Consultants


Date (Date on which letter is written)


Daniel Thomas

Senior Manager

Lancer Management Consultants

Sub: Letter of appreciation

Dear Mr. Lewis,

I am writing this letter to congratulate you on increasing the CRM level of the company by 80% this year as compared to 55% previous year. I am so much impressed by your work and appreciate you for all the hard work you have put in achieving this figure.

I am aware that you are a great team player and now you have proved the same. Therefore, as a token of appreciation, management has decided you to pay a bonus of $2000 and wish that you will continue your hard work in future also with sheer dedication and commitment.

Wishing you good luck,


Yours truly’


Daniel Thomas


Email Format

Writing an appreciation letter is a professionally meant letter for saying thank you. Here the writer views to the reader some good qualities of the reader which has come into the vicinity of the management. By reading appreciation letter, one hope is developed thus motivating the reader for more hard work and more successful life ahead. These letters always glitters honesty and sincerity from organization point of view. Appreciation letters are a bit lengthy though it has to bring the fact towards the reader about which work of his is appreciated by the management.

Dear David,

In the first Para of the letter you to describe the concern of the letter. Without paying attention to other topic mention the details of the reason of appreciation. While writing an appreciation letter, make sure to quote a specific achievement or contribution. It is more effective to address appreciation letters to one individual.  Even if it is a team you want to laud, you can address it to the Team Manager and request that the appreciation be passed on to other members of the team.

The work done or targets achieved by the appreciated person should be included in second section. The main topic to discuss is the achievement.

Yours Faithfully,


Roberto S. Cournoyer


Appreciation Letter Format Generator

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