While drafting a donation letter to an organization, the basic thing is to check the ethics and values of the company to get a fair idea as to how far they work in consonance with the public and the good will of the society. Also check if getting the support of such an organisation will fetch you more and more support from other like minded companies and the public.
You can forward your request to the company concerned by first studying their history and the examples of social commitment and Corporate Social Responsibility aspect. There is a difference between an individual approach and approaching an organization. The letter should be more elaborate and maximum details should be included in it. If it is written to an organisation they will have to submit it at different levels to get approval in case if they wish to cooperate with you in your effort to social service.
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Donation Letter to an Organisation Writing Tips:
- The first point is to identify the right person in an organistion to send across your letter seeking donation. It is also important to check if the organisation you seek help is of a similar work nature or committed to social responsibility and cause.
- Make the letter to the point and at the same time all possible informtion regarding it should be added in a transparent manner.
- While approaching n organisation, the important point is that you should be available to clarify any sorts of doubts that may arise for you will have to answer many queries from an organisation for it is a group of people working and not individuals.
4) Make the organistion convince the good will with which you are committed to the project and how the crganisation can also be a part of the good will by becoming a part of the project.
Donation Letter to an Organisation Template
From,
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Date: _____ (Date on Which Letter is Written)
To,
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Subject – _______________________(Mention the purpose)
Respected _______(Name of the donor)
I am _____ (Your Name) working as a part of the _________ (project name) for the purpose of providing solace to the hapless patients of govt hospitals in the city of kottayam. We hope that this letter will make your organization support our cause and make donation to the valuable mission for which we stand. Hope you will show the same degree of social commitment that always has been shown by your organisation over the past years.
This project is expected to functioning in the coming month and we hope you will make your due.
Thanking you.
Sincerely,
Name and signature
Download Template (Doc and PDF)
Donation Letter to an Organisation Sample, Email and Example/Format
Sample
From,
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Date-
To,
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Subject: Requesting donation for fund raising donation
Respected Sir/Madam,
Let me state in brief the purpose of this letter in a few words. We, the Rotary Club at kottayam, has decided to form a fund in order to help the poor and hapless patients coming to the government hospitals in the city of kottayam with the mission to help them purchase, medicine, money and food.
As per an estimate available from the PR section of the hospital, nearly 10, 0000 people from the BPL visit the hospital per month and out of them nearly 25% get admitted her. Needless to say, they literally fight for their lives on account of shortage of money.
As per our estimate, to provide solace to such a huge number of patients coming over to the hospital for treatment, minimum fund of Rs 60,000 to be maintained in monthly basis. We propose to form consolidated fund to aid the needy through the contributions of esteemed organisations like you.
You can either make a consolidated yearly payment to the fund or select the month/months of your choice of your payment or you can contribute to it regularly as well.
Hope your organisation’s support in our endeavour
Thanking you,
Yours sincerely,
Joseph Sas
Email Format
This letter is been written to request a person to donate some amounts and funds for the medical treatment of all the poor people. So that they get cured and live life without any problems
Dear Mr. Patel,
I am writing this letter on behalf of the Red Cross charity Group. we are carrying out philanthropic activities especially revolving around the poor people who are in need of good medicinal treatment. We are currently organising a charity event to collect the funds for these people so that they get hope to get cure for their diseases and live a healthy life.
This charity event is scheduled to take place at Daffodils Hotel on 8th October, 2010.
There are approximately 800 guests attending this event. we are organising this event very successfully from past 10 years. The event also receives a great exposure through media and newspapers.
I am writing you this letter to request you to donate the medicines or any medicinal instruments which would be very helpful for the treatment of poor people.
I will get in touch with you in coming few days to discuss about the donations.
Thank you for your valuable time and deliberation.
Yours truly,
Ganesh Rao.
Red Cross Charity Group.
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