The companies write a letter of invitation-business when they host business visitors from abroad or from the same region or country. The visitors can be investors; potential buyers may be conference visitors, business partners, employees of any company or mere individuals who come for training at company’s facilities. If a company is inviting any visitor, a representative of that company must write the letter.
Also, the firms must have some specific people who would sign the invitation letters. These letters are very much precise only containing the necessary information.
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Letter of Invitation – Business Writing Tips:
- First of all to write a business letter one must make sure that all the necessary details like date, time and venue of the business event are included properly in the letter.
- The invitation letter should only mention the reason or the purpose for the business event. Also if there is a proper dress code, then that should also be mentioned.
- The representative must not forget to mention his name, designation and the name of the company on whose behalf he is writing the letter.
Letter of Invitation – Business Template
Date: _____ (Date on Which Letter is Written)
Subject: Business invitation letter
Dear ____ (Sir or Madam),
I am cordially inviting____________ (name of the individual), Vice President, __________ the name of the company) on behalf of __________ (name of the invitee’s company) to attend the ____________ (name of the business event) on ____________ (date and time of the event)
In this event you will be one of our esteemed guests and we expect that you will meet our company officials to discuss on how to strengthen our business further.
I do hope for your presence in the event. Please do confirm your presence as early as possible.
Name and Signature
Letter of Invitation – Business Sample, Email, and Example/Format
Ministry of Jewels,
23 Ocean Towers,
Subject: Letter of business invitation for attending a business event
I would like to invite you on behalf of Iris Jewels to attend the inauguration of our new business in Mumbai on DD/MM/YYYY at 01 pm. It is our pleasure to have you as one of our esteemed guests as you always have been good partners in other businesses for a long time. We are hoping to get the same support this time too.
You are requested to come as early as possible so that we can arrange for you a comfortable seat. Please do inform us if you are coming or not.
I hope that you will come on that day and make the event a success with your presence.
A business event is mostly organized, as a platform to promote and advertise their wares. Not only this but also to make people, aware of the plans of the company. These events are very formal and are mostly followed by dinner. These black tie affairs are aimed to create an ambiance to please prospective clients. So when writing an event invitation letter makes sure that the language of the letter is formal yet pleasing.
to: email of the receiver
from: email of sender
Dear Mr. Newman,
I hope that this letter of mine finds you in the best of health and spirit. As you are among our valued customer, we would like to thank you for your business and would take this opportunity to invite you for the mega launching of our new apparel series.
A small opening ceremony and then a dinner party at Hotel Hayat are organized to extend our gratitude to our guests on 10th of June 2010 at 8 o’ clock in the evening.
Besides this, our Chairman will announce our new showrooms across the country. We want to introduce our new line of fashion apparel to our valued clients and customers, so we want all our guests to attend the party.
Please give us your confirmation by 29th of May, 2010.
Your presence is thus sought for.
Letter of Invitation – Business Generator
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