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Sample Retirement Letter

“All good things come to an end” and so must an individual’s work tenure. A Retirement Letter is the one that an individual writes when s/he is retiring from work. The retirement age however differs from country to country and profession to profession. Say for example, the retirement age of government officials is earlier than the ones working in the private sector. In earlier days retirement actually meant that the individual will sit at home and do nothing or might just do some voluntary work. But times have changed. These days people do have some job offers after retirement also that are remunerative for the concerned individual.

A Retirement Letter is the last parting letter written by an individual to either her/his superior in the organization or to the organization itself. It normally used to be written with a heavy heart but not any longer.

A Retirement Letter should be written to indicate that the individual is going to miss working in that particular organization. Efforts should be made to see that the language in the letter is that of gratitude for the staff as well as the organization for their untiring support. A Retirement Letter can be written both as a personal one or an official one. An official Retirement Letter however should have a tone of appreciation and thanks for the organization. No other matter should be discussed or highlighted in the Retirement Letter except for the retirement part.


  • Since a Retirement Letter is the parting letter written by an individual to an organization, it should have a tone of gratitude for the trust that the organization showed in the individual
  • No other aspect should be talked about in the letter except the retirement one
  • A copy of the Retirement Letter should always be put up on the staff notice board for all employees to know
  • The Retirement Letter should also thank the employees of the organization for their untiring support
  • Look out for any punctuation or grammatical errors
  • It is always better to give a typed Retirement Letter, as that indicates professionalism
  • A Retirement Letter should be given by the individual at least a couple of days before the s/he is leaving so that her/his colleagues get a chance to bid her/him a farewell
  • A Retirement Letter should be short and crisp. A lengthy letter looses its charismatic touch




Dear All

It is with a very heavy heart that I bid a farewell to all of you. ________ (date) will be my last day in the organization. It is time for me to retire, only from work though. It has been a great learning experience for me working with all of you. Even close to my retirement you all have helped me learn a lot.

I would like to extend my deep gratitude to all my colleagues who have always given me the support I needed. I would also like to thank the organization for having that faith in me and restoring it in me time and again.

Leaving for me is very tough with but it is not so difficult especially when I see the number of friends that I have made here.

But I have not gone too far and can always be contacted at __________ (phone number) or my email address _______________ for any help that is required.

I am looking forward to a few days of relaxation and recuperation but then plan to do something voluntary to keep myself occupied.

Thanking you and take care.

_______________ (your name and signature)

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