The Cover Letter for Promotion is written to the promoted individual to encourage their decision regarding their promotion. The letter is written with the intent to clear any doubts/clarifications regarding the promotion. The management must realize the importance of the cover letter and write it to all the promoted employees before they officially take up the new responsibility.
Below is a sample cover letter for promotion. The management should also attach the formal promotion letter with the cover letter. The cover letter can also be used for promotion to supervisor or as a manager within a company.
Table of Contents
Cover Letter for Promotion Writing Tips:
- The letter should be addressed to the promoted employees from a senior management personnel
- The letter must be written in a concise manner and must be encouraging in its content
- The letter is written to the promoted employee to remove all doubts in their minds
Cover Letter for Promotion Template
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To Markendey Singh
__________
__________
__________
__________
Subject: Cover Letter for Promotion
Please find attached the letter for your promotion to the post of _______ (Designation) dated________. We would like to congratulate you for the promotion. We sincerely hope that you will do full justice to the responsibility entrusted in you and make your team proud of your accomplishments.
Please feel free to clear all your doubts about this promotion. It is very important that you take up this responsibility with no doubts or confusions. We can schedule a meeting to address your doubts, if any. Please fill the documents attached and submit the same at the earliest.
We once again congratulate you for your promotion.
Thanking you,
With Regards
————- (Name of the issuer)
————- (Designation of the issuer)
Download Template (Doc and PDF)
Cover Letter for Promotion Sample, Email and Example/Format
Sample
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To Markendey Singh
__________
__________
__________
__________
Subject: Cover Letter for Promotion
Please find attached the letter for your promotion to the post of Branding and Strategy Manager dated 21st August’2013. We would like to congratulate you for the promotion. We sincerely hope that you will do full justice to the responsibility entrusted in you and make your team proud of your accomplishments.
Please feel free to clear all your doubts and queries about this promotion. It is very important that you take up this responsibility with no doubts or confusions. We can schedule a meeting to address your doubts, if any. Please fill the documents attached and submit the same at the earliest.
We once again congratulate you for your promotion.
Thanking you,
With Regards
___________
Jogender Sharma
Vice President- Marketing
Email Format
To:
Mr. /Ms ……………………..
…………………. (Designation)
Dear Mr. /Ms …………………..
It is requested you to receive enclosed letter no—————— Dated———– from managing director with the reference of your announced promotion to the designation of senior manager. However, you need not to curb your inner from saying anything in the regard of management decisions.
Kindly feel free to clear your all concerned doubts on short notice. In case, some problems come in respect to decision taken then try it to cover as soon as possible.
Please acknowledge receipts of this letter
Yours sincerely,
For ……………. (Name of Company)
………………………. (Signature)
………………………. (Name)
Manager HR & Admin
Enclosure:
Lr No ………… dated………. from the MD.
Place: ………… Date ………….
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