Organizations can announce promotions of employees in some ways. In smaller units, the announcement may come in company meetings where the entire staff is present. In larger groups, the promotion announcements come via emails to the employees. Depending on the type of company and its position, the news could be shared on the company website and could also be notified in the media.
Once the employee accepts the job promotion that has been offered by the firm, the news will be shared in an email message to the organization. The promotion announcement can either be sent by the HR department or by the management of the department where the employee would be working next. This letter is written to confirm the employee’s promotion of the new post. This letter would also mention the employee’s new responsibilities and roles for this post.
Sample Promotion Announcement Letter Writing Tips
- Mention all details of the new position including duties and responsibilities
- Maintain a positive tone throughout the letter.
- Make sure you include a summary of the employee’s old and new roles, and any pertinent accomplishments during their tenure with the company.
- One can also include some background information about the employee like education and certifications.
Sample Promotion Announcement Letter Template
Use our free Sample Announce Promotion Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
Name of the Candidate
Address of the candidate
Date ( Date when the letter was written)
Subject: Granting Promotion
Dear Mr/Ms_____________ (Name of the candidate),
With great pleasure, I would like to inform you that you have been chosen for the post of ________________( new designation). This promotion has been granted to you in recognition of your significant contribution to the growth and success of this firm.
Your promotion will be effective from __________________ ( Date) and you can assume your new post from ___________ ( Date). The details about the pay scale revision and your allowances have been mentioned in the letter attached with this one.
As ________________ (designation) , you will be dealing with all our clients directly for the projects that are assigned to you. You will be responsible for decisions regarding budgeting and execution of these projects. The management binds its faith in your abilities and is assured that you are the right candidate for this job. We hope that you have a successful tenure and we congratulate you on your great performance so far.
Yours Sincerely
_______________( Name and signature)
Sample Letter
From,
Seema Rani
Human Resources,
Foresight Media Home
DD/MM/YYYY
To,
Ron Ville
George Town
USA
Subject: Granting Promotion
Dear Mr. Ville
With great pleasure, I would like to inform you that you have been chosen for the post of Associate Project Director. This promotion has been granted to you in recognition of your significant contribution to the growth and success of this firm.
Your promotion will be valid from DD/MM/YYYY, and you can assume your new post from DD/MM/YYYY. The details of the pay scale revision and your allowances have been mentioned in the letter attached to this one.
As Associate Project Director, you will be dealing with all our clients directly for the projects that are assigned to you. You will be responsible for decisions regarding budgeting and execution of these projects. The management binds its faith in your abilities and is assured that you are the right candidate for this job. We hope that you have a successful tenure and we congratulate you on your excellent performance so far.
Yours Sincerely,
Seema Rani
Human Resources,
Foresight Media Home
Email Format
Below mentioned is the email format of the promotion announcement letter.
From: name@email.com
To: name@email.com
Subject: Confirming Promotion
Dear Mr. Ron Ville,
This is to inform you that you have been promoted to the post of Managing Sales Officer from the current position of Senior Sales Officer. Your new salary is as per the new pay scale announced by the company recently, and a copy of it is attached along with this letter. The new office and other facilities are mentioned in the said document.
The decision to promote you has been taken by the board of directors keeping in mind your dedication towards the organization and your contribution in this regard. Your hard work and dedication have earned you this position, and we expect you to continue with the same enthusiasm and inclination towards work.
We congratulate you and wish you the best of luck for future.
Yours sincerely,
Jenni
Head of HR
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