Promotions are one of the happiest milestones in one’s career. It brings an amazing feeling to an employee when he receives a letter stating his promotion. Generally, a Grant Promotion Letter is provided to an employee who has been granted a promotion from the current post. It should mention the post to which the employee is promoted and the nature of the work and the duties involved. Mention the date of joining and the expectations of the company for the employee on his new work.
Congratulating the employee for all his efforts in the past is a nice touch as well. As a promotion letter is greatly valued by an employee, it should be written in a highly positive tone, encouraging the employee. Keep the letter professional and try to keep it short. Refrain from over-praising the employee for past work and burdening him with too many expectations for his new work. Only write what is required to be conveyed; not overdone in any manner.
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Grant Promotion Letter Writing Tips
- Maintain a positive tone throughout the letter.
- Ensure that the details of the post are mentioned clearly.
- Be clear about the duties and responsibilities expected of the candidate.
- Don’t forget to wish the employee a good future.
Grant Promotion Letter Template
Use our free Grant Promotion Letter to help you get started.
From,
___________
___________
Date:
To,
___________
___________
Subject: _________(Mention the purpose)
Dear Mr/Ms_____________ (Name of the candidate),
It is my immense pleasure to inform you that you have been promoted to the post of _________________ (new designation) . This decision is entirely based on your contribution to this company and the evident hard work that you have put in, in all your years of service.
Your promotion will be effective from __________________ ( Date) and you can assume your new post from ___________ ( Date). All the details about your increased pay scale and the allowances have been mentioned in the attached letter.
As the_____________( designation), your responsibilities include delegation of work to your team and ensuring that they can complete the job in time. The management binds its faith in your abilities and hopes that you will carry out all the duties assigned to you carefully and responsibly. We hope that you have a successful tenure and we congratulate you on your great performance so far.
Yours Sincerely,
______________ (Name and Signature)
Sample Letter
From,
Sandhya Deshmukh,
Human Resources,
Excel Software Solutions
Date:
To,
Mr. Joseph Mathew
Excel Software Solutions
Subject: Grant Promotion
Dear Mr. Joseph Mathew,
It is my immense pleasure to inform you that you have been promoted to the post of Senior Sales Manager. This decision is entirely based on your contribution to this company and the evident hard work that you have put in, in all your years of service.
Your promotion will be effective from 22/04/17, and you can assume your new post from 28/04/17. All the details about your increased pay scale and the allowances have been mentioned in the attached letter.
As the Senior Sales Manager, your responsibilities include delegation of work to your team and ensuring that they can complete the job in time. The management binds its faith in your abilities and hopes that you will carry out all the duties assigned to you carefully and responsibly. We hope that you have a successful tenure and we congratulate you on your great performance so far.
Yours Sincerely,
Sandhya Deshmukh,
Human Resources,
Excel Software Solutions
Email Format
The following is the Email format that should be followed while writing a Grant Promotion Letter.
To: name@email.com
From: name@email.com
Subject: Grant Promotion
Dear Mr. Joseph Mathew,
It is my immense pleasure to inform you that you have been promoted to the post of Senior Sales Manager. This decision is entirely based on your contribution to this company and the evident hard work that you have put in, in all your years of service.
Your promotion will be effective from 22/04/17, and you can assume your new post from 28/04/17. All the details about your increased pay scale and the allowances have been mentioned in the attached letter.
As the Senior Sales Manager, your responsibilities include delegation of work to your team and ensuring that they can complete the job in time. The management binds its faith in your abilities and hopes that you will carry out all the duties assigned to you carefully and responsibly. We hope that you have a successful tenure and we congratulate you on your great performance so far.
Yours Sincerely,
Sandhya Deshmukh,
Human Resources,
Excel Software Solutions
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