Promotions are incentives that make us more efficient as employees. Promotion is a way of rewarding a particularly hard-working, diligent and professional employee for his efforts that help the company grow further and earn more profit. It is a good practice to promote your employees as rewards reinforce a positive attitude and make us strive for more.
A promotion announcement letter is written as a response to a promotion application. This letter intends to give out information to the applicant as well as all the concerned departments of the company.
The letter is written to ensure complete transparency as well as for distributing appropriate information across the organization. A promotion announcement letter is sent to the employee who gets promoted to inform him of the change in his status officially.
Table of Contents
Promotion Announcement Letter Writing Tips
- The letter should acknowledge the request made for promotion.
- It should appreciate the efforts of the employee.
- It should give relevant details like the new designation, salary hike, etc.
- The Letter should congratulate the employee for his achievement and make it sound like a big deal for both him and the company.
Promotion Announcement Letter Template
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Promotion announcement letter
Dear Mr./Ms….. (Full name),
We have received a request for promotion from the head of your department. This request has been made on the grounds of good performance that you have shown over the last financial year. We have monitored your efforts and your inputs towards the welfare of the company minutely. We are pleased to accept the promotion recommendation by your performance, your manager’s recommendation and our assessment of your work.
It gives us immense pleasure to promote you to the position of ………….(Designation) with effect from ……..(date) and also declare a …… % increment.
We congratulate you and hope to see you work harder towards the welfare of the company. You are an asset to the organization. This letter is an appreciation for your efforts towards the success of the company and your efforts of working to promote the company’s objectives.
Regards
……….. (Full name of the issuer)
………(Designation of the issuer)
Sample Letter
From,
HR Vice President
Canvas Goods
Bangalore
Date: February 12, 2013
To,
Rajesh Paranjpe
Canvas Goods
Bangalore
Subject: Promotion announcement letter
Dear Mr. Rajesh Paranjpe,
We have received your request for promotion from the head of your department. This request has been made on the grounds of good performance that you have shown over the last financial year. We have monitored your efforts and your inputs towards the welfare of the company minutely. We are pleased to accept the promotion recommendation by your performance, your manager’s recommendation and our assessment of your work.
It gives us immense please to promote you to the position of Manager- Human Resource with effect from 1/3/2013 and also declare a 10% increment for the same.
We congratulate you and hope to see you work harder towards the welfare of the company. You are an asset to the organization. This letter is an appreciation for your efforts towards the success of the company and your efforts of working to promote the company’s objectives.
With Regards,
Mr. Seth
Vice President- Human Resource department
Email Format
This is the Email Format to be followed for the Promotion Announcement Letter.
To: name@address.com
From: name@address.com
Subject: Promotion announcement letter
Dear _________,
We have received a request for promotion from the head of your department. This request has been made on the grounds of good performance that you have shown over the last financial year. We have monitored your efforts and your inputs towards the welfare of the company minutely. We are pleased to accept the promotion recommendation on the basis of your performance, your manager’s recommendation and our assessment of your work.
It gives us immense please to promote you to the position of ____________with effect from _____________and also declare a __________increment for the same.
We congratulate you and hope to see you work harder towards the welfare of the company. You are an asset to the organization. This letter is an appreciation for your efforts towards the success of the company and your efforts of working to promote the company’s objectives.
With Regards,
_____________
Name of the Sender
Leave a Reply
You must be logged in to post a comment.