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Silent Auction Donation Letter

With a silent auction donation letter, thousands of dollars can be raised for charity. However, lot of effort and planning is required for the same. It is definitely an excellent way of helping the organization. One should make sure that the content of these letters is very good. The main aim of writing such letters is obtaining monetary benefits. The tone of such letters should be polite and positive. Also, such letters should be written properly.

  • The letter should be addressed to the decision maker. Some research would be required for the same but it would help in ensuring that the letter reaches the right person. Don’t use terms like ‘To whom it may matter’.
  • The cause should be introduced. The mission should be shared. A quote from the community should be shared.
  • The request should be specified well. An option, budget or item which is feasible for the organization should be selected.  The requests should be kept to a minimum.
  • Make sure that the contact information is provided including links to the websites. Event specific information can also be shared.
  • Make sure that the organization is always thanked for their investment, time and consideration for the cause.

Silent Auction Donation Letter Template

Use our free Silent Auction Donation Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

__________

__________

__________

__________

Date: _____ (Date on Which Letter is Written)

To,

__________

__________

__________

__________

Subject:  (Mention the purpose of writing the letter)

Dear ____ (Sir or Madam),

I am writing to request you if a silent auction gift card can be donated for ______(Mention the name of group). As you already know that it is a nonprofit organization and supports ________(Mention the cause that it supports).

A silent auction is being planned for our meeting on ___(mention the date) and would be great if your spa was also included. When  I was given the responsibility of finding donors, your name came to my mind immediately.  I will call next week. Feel free to drop me a mail at _____(email address). Thanking you.

Sincerely,

 

Name

 

Download Template (Doc and PDF)

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Silent Auction Donation Letter Sample, Email and Example/Format

Sample

From,

__________

__________

__________

__________

Date: _____ (Date on Which Letter is Written)

To,

__________

__________

__________

__________

Subject:  Request for a silent auction gift card

Respected Sir,

I and my wife recently celebrated our 10th anniversary at your restaurant Chez Inn. We have always recommended this restaurant to our friends. Recently, my son’s school has given me the responsibility of finding silent auction gift cards for his PTA.  The funds that would be generated will help in paying for field trips and for computer software.

It would be really kind of you if you can donate a gift card for Chez Inn. I am sure, many bids will be received. With this donation, your business can be benefited as well. Free advertising can also be received in the newsletter.

Respectfully,

 

 

Patricia Petea

 

Email Format

This is a silent auction donation letter. In these kind of letters the content of the letter should be good. The sole motive behind writing this letter is to obtain monetary benefit. Donations are to be obtained that is why these kind of letters are written. the tone of such kind of letters should be positive and polite. The representation of these letters should be done properly.

Dear Mr. Tony,

Hello, my name is Mr. Henry Roaster. I am the member of Help organization for the poor people. Our group is a service oriented group. We would like to bring to your notice that every year we organise a auction on the paintings made by poor artists. These paintings are made by those people who are very poor and belong to a very backward area.

These paintings are auctioned and fund is collected out of it. This fund afterwards is used for the welfare of the poor people. The poor people are given clothes, food, medicines out of it. This we are requesting you to attend the auction and help us. your little help can make thousands of people smile.

We hope you will consider our letter and attend the auction and help mankind.

Your’s faithfully,

 

Henry Roaster.

 

Silent Auction Donation Letter Generator

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