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Donation Letter Template

A donation letter is also termed as fundraising letter and is written for the purpose of charity.  Basically, they are categorized into 2 types. One is the donation request letter and the other is a donation thank-you letter. The first category may be either financial or non-financial. For example, a letter may be written in order to collect clothes for Tsunami victims. Alternatively, funds can be sought in order to construct an old age home.
However, when it comes to the second category, it may be for thanking the donor the support offered and also for informing how the donation has been used. There is a common aspect which is seen in all the donation letters and that is convincing people. The task of compelling people to shell out their money or their belongings is not an easy one. Concrete reasons have to be given for making them do it.

  • A personal touch should be added.  The name of the possible donor should be written in the salutation section and the letter can be sent to his personal address.
  • The details of the organization have to be mentioned. The background and the achievements of the organization should be mentioned. This surely gives a signal that the organization is serious about the work.
  • The proposed plan of action for supporting the cause has to be mentioned
  • State the reasons for donation very clearly.  If the manner in which the collected funds would be used is mentioned, it would be more effective.
  • Specify the type of donation. The mode of payment should be mentioned clearly. If one wants donation in kind, then the manner in which those items would be collected should be mentioned.
  • Be honest. Concoctions should not be created for reinforcing the seriousness of the cause.

Donation Letter Template Template

Use our free Donation Letter Template to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject:  (Mention the purpose of writing the letter)

Dear ____ (Sir or Madam),

I am a member of the organization named________ (name of the organization) and  I am writing this letter on behalf of the members for seeking donation for __________(mention the cause of the donation).

The money will be used for the _______ drive (mention the campaign and details). This drive would be held on ____(mention the date) at _____(mention the venue). We would be thankful if you could contribute.

Thanks and Regards

Signature

 

Name

 

Download Template (Doc and PDF)

Word Filepdf

Donation Letter Template Sample, Email and Example/Format

Sample

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject:  Request for donation to our organization

Respected Sir,

I am writing on behalf of the members of the organization Helping Hands and would like to inform you that we are organizing a donation drive to help the needy children. This money would be used for providing food, clothes and other basic necessities to them. We would also conduct various social welfare  programs for them. We would be thankful if you can join hands with us. Waiting to hear your reply!

Thanks and Regards

Signature

 

 

Name

 

Email Format

As the name clearly states, a donation letter is generally written to inform about the details of donation and the reason for donation to a particular organization. First you need to inform the amount you are going to donate and then the reason why you choose the organization for donation. Check the template given below.

Dear [name of receiver],

I am writing this letter on behalf our official members and take pleasure to inform you that we decided donate a sum of $10,000 to your organization.

Recently we came to know about your organization and various social welfare activities carried out by your organization. So, we wanted to join hands with you and help the needy people in time.

You can use this money for all your social welfare events and programs. You can also use our banner to advertise your event, which may give you a upper edge in reaching common people.

Waiting to hear your reply!!

Thanks and regards

Signature.

 

Name.

 

Donation Letter Template Generator

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