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Promotion Letter – Sample Promotion Letter

Sending a promotion letter is a very important part of the way an organization functions. This letter is generated to make employees aware of their new post, assign responsibilities and congratulate them for this achievement.

  • It is short and precise
  • The details of the current job and the new position are included.
  • This letter should inspire the employee who receives it.
  • It should have a formal and professional tone.

Promotion Letter Template

Use our free Promotion Letter – Sample Promotion Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

To,
____________
____________
____________ (Name and address of the recipient)
________________ (Date on which the letter was written

Subject: Promotion to the Post of ____________ (new post)

Dear Mr/Ms. _______ (name of the recipient)

It is my pleasure to inform you that you have been chosen to perform the duties of the ______________( new post), starting _____________(date of assuming new post). This decision was in response to you application to the post sent on ______________ (date of application)

The board has considered you suitable for this post following your commendable performance in the interview. You will be handing over the responsibilities of your current position to ______________( name of per son taking over) before ___________ (date)

With this new position, your CTC has been increased to Rs. __________(new CTC per annum) . The HR department will be able to give you a break up of this CTC.

Please understand that this is a position that you have earned based on your merit and your contribution to our organization. We have complete faith in your abilities to execute the responsibilities as the ___________ (new post).

Congratulations on this achievement and we wish you all success in the following years.

Regards,

________
_________ ( Name and signature)

 

Promotion Letter Download Template (Doc and PDF)

Word Filepdf

Promotion Letter Sample, Email and Example/Format

Sample

To,

Mr. Stephen,
Associate Editor
Down Town Publications,
India.

22nd August 2013

Subject: Promotion to the Post of Senior Editor

Dear Mr. Stephen,

It is my pleasure to inform you that you have been chosen to perform the duties of the Senior Editor, starting September 1st 2013. This decision was in response to you application to the post sent on 12th July 2013.

The board has considered you suitable for this post following your commendable performance in the interview. You will be handing over the responsibilities of your current position to Mr. Chandran before 31st August 2013.

With this new position, your CTC has been increased to R. 4,50,000 p.a. The HR department will be able to give you a break up of this CTC.

Please understand that this is a position that you have earned based on your merit and your contribution to our organization. We have complete faith in your abilities to execute the responsibilities as the Senior Editor, Congratulations on this achievement and we wish you all success in the following years.

Regards,

 

Nandita Sharma,

 

HR Manager

 

Email Format

A Promotion is something that every employee thrives for and works towards. But it is NOT something that is every employee’s right. It comes only to those considered deserving by the employer. The organization hierarchical structure is explained to an employee when s/he joins the organization. This is a mandate governed by HR to show the growth path to an employee that s/he can achieve in the organization.

Dear Ms/Mr _____________

This is in continuation to your application for the internal job posting for the post of ______________ (designation) and your subsequent interview with our Board of Directors.

We are extremely pleased to inform you that the Board has considered you suitable for the post. You have therefore been promoted to ____________ (new designation) with effect from______________ (date).

You are requested to please hand over charge of ______________ (previous designation) to Ms/Mr _____________ (name of person taking over) latest by ___________ (date).

By becoming the ______________ (new designation) your CTC will now be Rs.____________ (per annum). Please contact the HR department for a break up of the CTC.

Congratulations on your achievement and we wish you all the very best in the coming years.

Best regards,

 

(Name of signing authority)

 

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Comments

1 Comment

luthfy

I appreciate your work… Helpful site… Excellent letters


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