A promotional template is written to give a brief to the concerned departments regarding the way promotions must be decided upon. This letter usually works as a template and a brief for use at a later time. This initiative is taken to provide a clear picture to the concerned departments and for endorsing the fair practice of choosing the right candidates for promotion across the entire organization.
Writing a Promotion Letter can be a tricky task if one hasn’t done it before. A request letter for promotion is written to the senior/reporting manager or someone in the Human Resource Department as per the company policies and procedure.The letter is written to bring management’s attention to the employee’s promotion. The letter should include the accomplishments of the employee throughout his/her tenure in the organization.
Table of Contents
Promotional Letter Template Writing Tips
- The letter must not be addressed to anyone in particular and must be standard across board
- The writing style of the letter should be formal only.
- It is essential to give out all the relevant details in a concise format.
- The letter should not be wordy.
Promotional Letter Template Template
Use our free Promotional Letter Template to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Promotion letter template
Dear Mr./Ms……….(Full name of the concerned employee),
The important points that must be considered while drafting the promotion letter template are as follows:
Before drafting the letter for promotion for any employee, it is important for the respective departments to update themselves with the current promotion policies especially the incentive percentage, the date of promotion etc.
The letter should be motivating. It should be able to develop a sense of belonging towards the company and also be able to promote the interest of the employee towards his or her work responsibilities.
The letter should be able to appraise the efforts of the employee and must end on a motivating note.
With regards and Best wishes,
Yours sincerely,
………………… (Name of the head of the concerned department. )
Sample Letter
From,
Sanjeev Sobti,
MD, StrawberryKidswear,
Samarth Shopping Complex,
Sakinaka,
Mumbai.
Date: 27th March 2017.
To,
Mrs. Sanjana Singh
5B, Sankalp Housing Colony,
Saibaba Temple Road,
Santacruz,
Mumbai.
Subject: Promotion letter template
Dear ,
The important points that must be considered while drafting the promotion letter template are as follows:
Before drafting the letter for promotion for any employee, it is important for the respective departments to update themselves with the current promotion policies especially the incentive percentage, the date of promotion etc.
The letter should be motivating. It should be able to develop a sense of belonging towards the company and also be able to promote the interest of the employee towards his or her work responsibilities.
The letter should be able to appraise the efforts of the employee and must end on a motivating note.
With regards and Best wishes,
Yours sincerely,
Email Format
Here is an email format of Promotional Letter for your reference.
To: name@address.com
From: name@address.com
Dear Mr. /Ms.……………….,
Employee performance should be reviewed as per company policy whether it is in accordance to the benchmark decided or it needs further improvement.
The promotional package doesn’t get confirmed until and unless management announces specific grade and date of promotion.
Pay and perks must be updated with reference to company policy declared for a certain grade.
Motivational urges should communicate future concerns from employees. These used to be in appraisal format with an intention to increase the overall performance of the employee.
Inform employee the reason for his promotion, and the expectations from him.
Appraise employee for continuous target accomplishment.
Well done. Keep it up!
With regards and best wishes.
Yours sincerely,
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