Letters – Free Sample Letters

A sample template of formal acceptance letter is shown below. Using this template you can write all your formal acceptance letters easily. You will be knowing about the importance of the formal acceptance letters. So, take a close look at the template and save it.

Letter template:

From,

Your name,

Address,

Place.

Date.

To,

Concerned person name,

Designation, company,

Address,

Place.

Dear sir/madam,

Subject:- regarding the content.

I am pleased to accept your job offer for the position of _________ (What is the Position Offered) in your prestigious company ____________ (What is the Name of the Company). I confirm to begin my employment from ______ (What is the Specified Date of Joining).

I would like to express my gratitude for placing your trust on me and offering me this exciting job offer to prove my credentials. With enthusiasm and dedication, I would surely work my best to make significant contributions towards organizational goals.

Thanking You

Yours truly,

Name and Signature

While in some cases acceptance letters are to be written as a form of courtesy to inform somebody of your acceptance but on other hand form some instances it is mandatory to write acceptance letter. The letter should specifically state the reason of this letter that is your acceptance whether it is job acceptance, admission or something else.

Mr. William D. Williams

2994 Thompson Street

Gardena, CA 90248

24 September, 2010

Subject: COLLEGE ACCEPTANCE LETTER

Dear, Mr. William

This is with regards to your application form number _____ (What is the College Application Form Number) submitted on _________ (What is the Date on Which the Form was Received) for admission in the _________ (What is the Stream Opted for – Science/Commerce/Arts) stream of our college.

Through your documents and certificates submitted along with the application form we can make out that you had been a brilliant student of ________ (What is Name of the Student’s Old Educational Institute). Keeping in mind your outstanding performance and past academic records, our management team has decided to accept your application for pursuing _____ (What is the Course Opted for) from our college. You are requested to visit the college with all the essential documents, both original and photocopied, to fill all the required forms and foster the admission process. Further to that, you can join our next batch of _____ (What is the Course Opted for) starting from _________ (When is the New Batch Starting)

With heartiest congratulations I welcome you in our college.

Thanking You

Yours truly,

Name and Signature

Ms. Lydia R. York

Dean of Admissions

St. Xavier’s College Management

1310 Palmer Road

Plain City, OH 43064

This employment acceptance letter is addressed to a candidate who had applied for the job and after having selected is ready to accept the employment acceptance letter. The letter is written by an employer confirming the agreement between him and the candidate. And after signing the candidate agrees to abide by the rules and the bye-laws of the organization.

______________ (Name and address of the recipient)

______________ (Date)

Subject: EMPLOYMENT ACCEPTANCE LETTER

Dear ___________

With reference to your interview conducted on______ (Which Date the Interview Was Conducted) we are pleased to announce that you been appointed as _______ (What is the Post Appointed for) in our company ______ (What is the Name of the Company).

Your total annual total cost to company will be of __________ (What is the CTC Offered) and the complete breakup of the same is enclosed herewith. You will be required to work at the premises/offices as assigned by the management from time to time, and you will be liable for transfer to other offices depending on exigencies of service.

We understand that you are aware of the criticalities of the job portfolio and the company policies. We also understand that all the details and information relating to the company will be kept confidential. If the management finds you violating any of the rules and leaking the confidential information you will be expelled without any further notice. Any issues and matters arising hereunder shall be construed in accordance with and be governed by the laws of India, and shall be subject to jurisdiction of the courts in Mumbai only.

In case you are agreeable to the terms and conditions as set out hereinabove, you are requested to sign the duplicate copy of this acceptance letter in token of your acceptance.

We hope that your professional association with us will be a rewarding and fulfilling experience.

Thanking You

Yours truly,

Name and Signature

Receiving a call letter from a prestigious firm or office is a matter of great pride and honor for any person. This letter is from one such person, who has received an interview call from a prestigious solicitor firm. He feels greatly honored for it.

Here is a sample interview acceptance letter:

From:

Mr. James Hadley

Arthur Road,

California

To:

The Mather and Andrews

Lawyers and Solicitors,

Rosewood Building,

Park Street,

California

22^nd June, 2010

Ref: Acceptance of the call for interview

Dear Sir,

This is with reference to the interview call letter received on  _______ (Which Date Interview Letter Was Received). I acknowledge the receipt of the same and confirm my presence for the interview on _________ (Which Date You Would be Appearing for the Interview).

As it is one of the prestigious firms, appearing for the interview will be a matter of honor. I shall be present be at the given time and address, with all the related documents.

Thanking You

Yours truly,

Name and Signature

After interview getting a job, that is most sought after, not only gives happiness but also a satisfaction. The person who was seeking a job with a solicitor firm has got confirmation that he is selected for the job. He is now asked for the confirmation and time that would be convenient for him to join.

Here is a sample job acceptance letter:

From:

Mr. James Hadley

Arthur Road,

California

To:

The Mather and Andrews

Lawyers and Solicitors,

Rosewood Building,

Park Street

California

22^nd June, 2010

Ref: Acceptance for the call to join the firm

Dear Sir,

In reference to your letter dated _______ (Which Date the Job letter was Received), confirming my selection for the post of ________ (Which Post you are Selected For). It shall be matter of great pride and honor for me to join the firm.

For me it is like a dream come true as your company holds a name of respect. I assure to be a committed and sincere worker, making significant contributions to company’s success.

I shall be able to join by the _______ (Which is Your Expected Date of Joining), if it will not be of any inconvenience to your firm.

Seeking co-operation in future!

Thanking You

Yours truly,

Name and Signature

Usually after you clear the interview a letter of confirmation is sent and you have to send an acceptance letter signed. This allows the employer to carry on with employment process and allow them making a contract. The acceptance letter should convey the message that you are willing to join the company and the tone should be courteous and show enthusiasm.

Dear Name,

Thank you for sending me the formal job offer. I have read through it carefully and signed the letter, retaining one copy of the same with me as suggested.

I am excited to join ___________ (What is the Name of the Company) and thank you again for giving me an opportunity to join your team as directed on __________(What is the Joining Date).

I will do by best and contribute to the company from the day I join. I am looking forward to a long and productive career with your esteem organization.

Please call me if you need any additional information from me.

Thanking You
Yours truly,
Name and Signature

An important phase starts in a person’s life when he or she completes the school education and starts college. It is indeed ones good luck when he or she gets admission in the college one desires. Besides seeking good education everyone wishes for such courses that will help them to be gainfully employed and are of their choice.

Here is a sample college acceptance letter:

From:

University Admission Cell,
University of Ohio,

Cleveland

To:

Mr. Jonathan Price

27^th lane,

House #8,

Park Avenue,

Vancouver,

Canada

20^th May, 2010

Dear Mr. Price,

We congratulate you for the acceptance of your application for the degree course in ______ (Which is the Course You Have Confirmed the Admission For). You are requested to report to the faculty Dean by the ________ (Which is the Proposed Date of Reporting) at __________ (What is the Proposed Time of Reporting) with all your necessary documents to complete the admission formalities.

Our college prides in providing the best study environment with the world-class faculty, state of art infrastructure and an extensive library. All this you must have evaluated yourself when you have visited our campus. We appreciate your decision of choosing the ________ (What is the Name of the University You Have Confirmed Admission for) as the first step for your career and we assure you that with the quality of education it delivers, it will be a stepping stone of your life. For further clarification and information you can get in touch with the management during the college working hours.

We wish you all the best for your career.

Thanking You

Yours truly,

Name and Signature

Dear Name,

I am sending this letter to show our gratitude towards your continued trust on our business. You have been our customer from past several years and it’s because of your continued relation that we have been a successful company with the highest sale this year.

We would like to thank you for your gesture and we are giving special gifts to some of our prestigious customers. Please drop into the outlet and collect the gift before the end of this month.

In addition to this we are also offering you discounts on many of our product range. To avail this opportunity, please visit our _____________  (What is the Trade Name of Your Business) outlets.

We are happy to serve you all these years and would like to continue this.

Thanking You

Yours truly,

Name and Signature

An Acceptance Letter is the one that is written to either accept a job offer or resignation or promotion. The reason in the Acceptance Letter should be specified to clearly indicate what is the acceptance for. An Acceptance Letter can be given both by a superior or a subordinate depending upon what it is being given for. For example, if a resignation letter is being given to a superior by a subordinate, then the superior will give her/his subordinate an Acceptance Letter – acceptance of the resignation. If an employee is being promoted, then the subordinate gives the Acceptance Letter to her/his superior accepting the promotion.

Since an Acceptance Letter is an official one, it should be very crisp, to the point and should clearly indicate what is being accepted. It should be addressed to the person whose request of any kind is being accepted. The date from when the Acceptance Letter is effective should be very evident from the letter. To avoid any confusion in communication, it should not have any casual language written in it.

DOS AND DON’T’S OF ACCEPTANCE LETTER

• An Acceptance Letter is an official one so the language should also be official and should not sound in any way personal
• No efforts should be made to antagonize the individual whose request is being accepted
• The letter should be short and crisp as long letters lose their importance
• The date on which the Acceptance Letter is being given should be very clearly and prominently mentioned on the letter
• If the acceptance is being given for a resignation then the date from when the resignation is being accepted should also be clearly indicated on it
• Since an Acceptance Letter is an official one, it should always be on a company letter head
• Copies of this letter should be kept in the employee’s personal file and should also be displayed on the employee notice board to ensure that the existing employees are aware of any new developments in the organization. This confirms open communication between the organization and the existing employees

SAMPLE ACCEPTANCE LETTER

Ms/Mr. ______________

Address

Date: ___________

Subject: Acceptance of resignation

Dear Ms/Mr. ____________

This is to inform you that I on behalf of the organization have accepted your resignation with effect from ________ (What is the Date of Relieving).

We would request you to please hand over the charge to Ms/Mr. __________ (What is the Name of the Replacement Employee) well before you leave to ensure a smooth transition.

We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavor.

Thanking You

Yours truly,

Name and Signature