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Effective Donation Letter

Fund raising letter aims at garnering money for any cause that may pertain to the welfare of the hapless sections of society. A fundraiser letter is a request letter in tone and essence .The fundraising letter aims to give a detailed description of how genuine your purpose and cause is.
It makes the donor desirous to be a part of the cause that you stand for. It is always well to remember that to provide them with minutest details possible, so that they can be convinced of your personal or organization’s purposefulness and integrity.  Such fundraising letters can be submitted to potential individual whom you think may support your cause or your trust.

  • Be concise and make the matter clear- while going for a fundraising programme make your purpose as crystal clear as possible to the persons or organisation that you approach for your purpose of fundraising. The letter should clearly highlight the essentials in it. How much money that you purpose to raise and how you plan to spend it and what are the items of projects included. All these will give an added insight for the persons or organisations that you approach for the project.
  • Respect the person, company or any other source for that matter. Tell them their worthiness and why you consider them a potential source.  Also tell them how they can contribute and become a part of the project by making immense contributions to it.
  • Tell them and convince them that each penny the individual contributes towards the project will be utilized to the fullest .Social credibility is an important factor.
  • It is also important to specify in the letter in case if you need anything other than money.


Effective Donation Letter Template

Use our free Effective Donation Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.



Date: _____ (Date on Which Letter is Written)




Subject – _______________________(Mention the purpose)

Respected _______(Name of the donor)


I am _____ (Your Name) working as a part of the _________ (project name) for the cause of  providing fresh water project in the city of kochi. This is in the form of a request letter to you to make kind contribution to our noble cause. This project, once materialized, will to a great extend solve the fresh drinking water shortage in the city.

The project cost will come nearly around ______(mention the amount). We plan to start with the project in the month of ______ (Mention the month). We hope you will extend your financial assistance in this regard.

Thanking you.



Name and signature

Download Template (Doc and PDF)

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Effective Donation Letter Sample, Email and Example/Format





Subject:  Requesting donation for fresh water pond construction

Respected Sir/Madam,

This is to inform you that as part of our Bilivian Club’s initiative to make a fresh water pond in our city, we decide to approach you as one of our well wishers and esteemed personality who always took keen interest in the social welfare programmes in our city.

It is needless to mention you the acute shortage of fresh drinking water in our area and a solution to this panacea is long standing. It is our humble endeavour to make a fresh water pond from which we plan to make available water and sewerage facilities to the key points in our city limits where water shortage is of an utmost nature.

For this, we approached the corporation authorities and they say that we can do it on our own initiative and what they can offer is only moral support.

As the estimate for this comes neary 30 lakhs including plan, estimate, construction materials, plumbing facilities, labour charges, it becomes pertinent to make collection of funds from multifarious sources.

Considering the nobility of our mission, we hope you will wholeheartedly support us through both materially and morally.

I case, you need any clarification or doubt in this regard, we have only pleasure to clear it in your esteemed presence. You can also send a check payable to Bolivian Club, SBT , Maneka, Kochi

Hope you may consider our request and get back to us at the earliest.

Thanking you,

Yours sincerely,


Jagadees Narayan

Email Format

This is a effective donation letter. The content of such kind of letters should be explained in a short manner. No one has got time to read the letters with big content. Thus the letter should be short and effective in its nature. The letter should be written in such a way that the reader of the letter should get impressed after reading the letter.

(Subject)- Effective donation letter.

I am a member of the ABC group. our group is a not for profit group. In our group we all work without the motive of profit. We are a well established group since 5 years. We believe in our work of serving the poor people and the needy people. Every year we take up some activities for the people. This year also we are going to do so.

This year we are going to organise a medical help camp in the backward area. This camp will be organised in such area where the people need it the most. The people of backward areas need medical help more and thus we are trying to do so. That is why we need donation from you.

Your money will be used for a good cause. I hope you will consider my letter.

Your’s sincerely,


Adam Riddle.


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