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Sample Donation Thank You Letter

Many a times, the organization receives funds of different types. Thus, a donation thank you letter is essential in such cases. Donors are sent out a thank you letter and this in turn strengthens the relationships. This not only helps in securing future funding but also makes the donor feel happy as his support is appreciated. Donation thank you letter is a basic and the most used letter, when it comes to financial donation. As soon as the donation is received, the letter can be sent. This can be used for tax purposes as well and this leaves a record for contribution.

  • One should make sure that the message comes from the heart. Extra time should be taken and it should be personalized in own words.
  • One should not mention about himself or about the donor. It is a general letter which is written thanking them for the support. It should not boast as to how the money was raised.
  • Good things about the donation should be told to the donor. Rather than being general, one should be specific.
  • Such a tone should be used wherein one is speaking face to face with the donor. Tell them words like, ‘ the contribution meant a lot and it helped to a great extent’.

Sample Donation Thank You Letter Template

Use our free Sample Donation Thank You Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

__________

__________

__________

__________

Date: _____ (Date on Which Letter is Written)

To,

__________

__________

__________

__________

Subject:  (Mention the purpose of writing the letter)

Dear ______(Mention the name of the donor)

I am writing this letter for appreciating the contribution that you have made. You have done a wonderful thing.  With your contribution, we have ___________(mention the uses). If you need any favor from me, you can definitely contact me on my email _______(mention the email address) or my phone number____(mention the phone number).

Cordially,

 

Signature

 

Download Template (Doc and PDF)

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Sample Donation Thank You Letter Sample, Email and Example/Format

Sample

From,

__________

__________

__________

__________

Date: _____ (Date on Which Letter is Written)

To,

__________

__________

__________

__________

Subject:  Request for donation to our organization

Dear Janette,

Thanks a lot. Due to the donation made by you, we could celebrate Michelle’s birthday with balloons and cake in a loving and a safe place.

Thanks a lot as you have generously donated $100 to Children’s residential Services. Due to your willingness, the children in our community could enjoy a lot. A lot of difference has been brought about in their lives. Apart from that, 250 children have been provided with a place to feel safe, learn and live. With the other donation that you have made, computers were purchased for the kids. They are excited for doing their homework on the computers as well as for communication.

We would really love if you could drop in here and meet our staff and kids. Children would love to meet you.  We would always keep in touch through newsletter and emails.

Thanks again for bringing about a difference in their lives.

Sincerely,

 

 

Malcolm Wexter
Executive Director

 

Email Format

This is a sample donation thank you letter. Such kind of letters is formal in nature. The representation of such letters is to be done properly. The language in these kinds of letters should be very friendly. The tone used should be positive. The donation thank you letter is written for thanks giving. It is written to that person you has given donation.

Dear Mr. Anthony,

We are writing this letter to you from the bottom of our heart. Two months before we wrote a letter to you for a request to give donation to us. You immediately considered our request and you did the needful. It was a great help from your side. We were really in need of funds and donations.

We wanted to conduct a medical camp for our members but were unable to conduct due to low funds. But now from your help we will be able to do so. We really thank you for helping us. we assure you that your money will be used for a good purpose. We will also like to call you to attend various our functions. Your donation of Rs.   5,00,000 will really help us for our development purposes.

Thanking you,

Your’s sincerely,

 

Robin Marshalls.

 

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