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School Donation Letter Sample

The purpose of writing a school donation letter is, as the title signifies, to request for donation for any kind of work, activities, festivals, carnival, exhibition or academic purposes that the school has initiated to perform.  It can be anything ranging from renovation of school buildings, extension of existing buildings, purchasing new school books, honoring brilliant students, etc.

  • Make clear the purpose for which you are writing the letter.
  • State the good works that your school is executing in its campus and outside.
  • Why are you organizing such an event? Tell them.
  • What benefits it will give to society.
  • Who are the target audience?
  • Who are the participants?
  • What is the role of media in it?
  • How you can make a change in the society through the work that you intend to carry on with this project

School Donation Letter Sample Template

Use our free School Donation Letter Sample to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.





Date: _____ (Date on Which Letter is Written)





Subject – _______________________(Mention the purpose)

Respected _______(Name of the donor)


I am _____ (Your Name) working as a part of the _________ (project name) for the purpose of providing fulfledged educational facilities for the poor students belonging to the BPL sections. The highlight of the project is that we intend to provide wholesome care to the children taking care of their academic, food, and clothing and tuition facilities for the bright students among them. It is our pride that such a project is the first of the kind in our village and our organization is initiating it. The cost of this project, as per our initial estimate, touches nearly Rs ______(amount) and we hope the cooperation of the like minded person like you to make it a tremendous success.

Thanking you.



Name and signature


Download Template (Doc and PDF)

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School Donation Letter Sample Sample, Email and Example/Format







Subject:  Requesting donation for free noon meal for students

Respected Sir/Madam,

Let me state with pride that as in the case with several social programmes conducted by our school in the past many years, this year too, we are going forward to help the students belonging to the BPL sections by providing text books, clothings and other study materials including special tuition facilities get arranged for them. Such a wholesome package for the poor students, we believe, is one of the first of the kind in our village and we humbly take it as our mission to help those needy children and bring them to the mainstream life.For this purpose, the first name that came to our order of priority is yours and let us request you to kindly join hands with us both monetarily and morally and let us make this program a success

Expecting a positive reply from you.

Thanking you,

Yours sincerely,


Joseph Sas


Email Format

This is a school donation letter sample. The donation sample letters are basically written to obtain donation from the reader of the letter. The donation letters are generally formal in nature. Thus the tone of such letters should be formal and the content should be formally expressed. The tone of such kind of letters should be positive. The language should be extremely polite.

Dear Mr. John,

I am the principal of ABC school. Today I am writing this letter to you to make a request for donation for our school. Our school building is going to go under construction now. We were having pre-primary, primary and secondary section till now. But not we are extending our schools building. We are doing this to start junior college and even degree college.

Due to this purpose I am writing this letter to you to make a request to give us donation for the same. The motive of our school is to expand and make available quality education to children. Due to your donation we will be able to achieve this. We assure you of proper use of your donation money. All the accounts will be made available to you to check.

Your,s sincerely,


Adam Smith.


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