Letters – Free Sample Letters

Summary

This letter can be used to let your vendor know that you are dissatisfied by his poor services like delayed/irregular supplies and hence are terminating your contract with him. The date from which the termination comes into existence is mentioned along with the request for co-ordination for the final settlements. Here is a good sample for vendor termination letter andyou can follow this as well.

From:

M/S Twain Con Hospital

#741, 8^th main, Gavipuram Extension

Bangalore-19

Phone: 27784271

20th January, 2010

To:

Mr Azam Khan

Proprietor

County Mineral Water Co.

#191, Hesaraghatta

Bangalore-88

Phone: 23394941

Dear Sir,

Sub: Termination of your Vendor Contract for supply of water.

Ref:  Our Vendor Contract dated 20^th October, 2009.

We would like to inform you that our contract with you mentioned above in “Ref” for the supply of bottled mineral water stands terminated owing to delayed and irregular supplies by your establishment. Our whole busines process is suffering due to this reason.

The vendor contract comes to a closure from 20^th February 2010 onwards. We request you to co-ordinate with the bill settlements, if any, with us, within 10^th February 2010.

Thanking you.

Yours truly,

Twain Con Hospital

Summary

The objective of this letter is to inform your employee that his/her services with your company have been terminated. The reason for which the services are being terminated, the prior notice given about this and the way the employee has failed to keep up to the work standards of the company is given. It ends by mentioning the date of service termination and a good luck message.

From:

Mr Lingaraju J

Manager HRD & Admin

Chronicle Systems Ltd

Hyderabad

15^th March, 2010

To:

Mr Sundar Raj

Marketing Executive

Dear Mr Sundar Raj,

Sub: Termination of Services.

Ref:  Our Letter No 1/Performance/2 dt 20-12-2010

As per the details provided in the letter quoted above, you had been counseled by your HOD with regard to your current performance and the way in which you could improve it to cope with the company requirements.

Unfortunately, even after the counseling and ample duration of time to learn and improve yourself, there has been no change in your performance. Owing to this reason, we are sorry to inform you that your service with Chronicle Systems Ltd. has been terminated, effective from 31^st March 2010 (AN).

Thank you for your association with us. We wish you good luck for your future endeavors.

Yours sincerely,

Lingaraju J

Copy to:-

Accounts Dept

Summary : When any employee of a company does not attend to his duties carefully and his performance is badly affected, the company’s management gives him a chance to improve upon his duties by oral as well as written advices. However, if still he does not improve, the company has to make harsh decision of terminating his duties. In this situation, the under mentioned letter is issued to the employee.

From:

Manager HRD & Admin

…………………… (Name of Company)

To:

Mr. /Ms …………………..

……………………. (Designation)

…………………….. (Dept)

Dear Mr. /Ms …………………

Sub: Termination of Services.

Ref:  Our Letter No…../Performance/…..dated ………..

Our previous letter which is cited above may be referred to wherein you were advised by your Head of Department to give more attention to your duties and improve your performance. Inspite of this, no improvement has been noticed in your performance.

Therefore, this is regretfully informed on behalf of the management that your services have been terminated with immediate effect. You may obtain clearance certificate from the account department.

Whishing you the very best of success in your future endeavours

Yours sincerely,

……………….

Copy to:-

Accounts Dept

Place: ……………Dated ……………

Summary: If it gets difficult to inform your institute/school teacher verbally that you would not like to continue with her, there is a better way out. Send them a letter explaining why you would not like to continue with him/her in a precise manner by following the below format.

Mr. Bruce William,

Allen Educational Institutions,

14 Hanging Street,

New York, USA.

Dear Mr. William,

We really apologize to tell

We regret to inform you that your employment with us shall be terminated, which has been decided by the Board of Directors due to poor teaching skills which has led to your students low percentage score.

Also, the parents of the children have contacted us regarding your poor behavior towards the children. Not just parents, students have also complained about your humiliating behavior and situations where they have been embarrassed in front of other students. The reason of your termination is the constant feedback from students and parents about your behavior and teaching skills. Due to this, the college has decided to dismiss you without giv ing you any prior notice. This act is compulsory, even though we regret the situation. Therefore, we request you to kindly resign on your own, else the legal action would be taken against you.

Thanking you

Chairman.

Allen Educational Institution.

Summary

The letter is used to inform an establishment in which you have been volunteering that you will be no more able to continue giving your services to them. The reason for your volunteer termination, the date from which you wish to stop your services and a thank you note at end is given in this letter. This letter is a good way to convey your decisions to the person. If you have no idea of writing a volunteer termination letter then follow this given below letter.

From:

Ms Swaroopa Sudhir

#20, 2^nd cross, 3^rd block

Jayanagar

Bangalore-11

Phone: 26657897

18^th January, 2010

To:

Save the children

6^th cross, 1^st main

Wilson garden

Bangalore-17

Dear Sir,

Sub: Termination of Volunteer Service.

I am moving to US to pursue my higher studies. This makes it not possible for me to volunteer in Save the Children organization hence forth. Therefore I request you to please truncate my appointment as a volunteer here, preferably effective from 31^st January 2010.

Thank you for the opportunity given to me to render my volunteering services for you.

Yours sincerely,

Swaroopa Sudhir

Summary: A termination letter for non-performance is sent to the person who is being terminated from duty due to poor performance in the company. Such letters are strict and explain the cause for the termination. However, while writing this letter you should not use wrong words, which can hurt the feelings of other person, so draft this letter with extra care. The below letter will give you a clear idea of how to frame such a letter.

Mr. Robert Swinger,

Marketing Manager,

TTS solutions,

United Kingdom.

Mr. Swinger,

We are regretful to notify you that your services have been terminated from this company due to your poor performance. It’s the committee’s decision to terminate employees whose performance is poor for the precedent 6 months and the listed chart involves your name in it.

Your performance shows no improvement for the past 8 months and there have been no orders from your team for the last one year. Being a marketing manager, this is not expected from you. Thus, you are being terminated from services. Your dues will be settled within a month’s time.

Thank you for your services rendered for the organization.

Thanking you.

Sincerely,

The Board of Directors.

TTS solutions.

Summary: A termination letter for a student is given only when a student is repeatedly carrying on with bad behavior in the college premises. It is given after many warning letters to the student. The letter has to specify the cause for termination without fail.

The below letter will show you how to write such a letter.

Mr. Robert wills,

85- Down Street,

Los Angeles,

USA.

Dear Mr. Wills,

This is to state that you are being terminated from Rowell University, as you do not transmit a good character at college. We have received many complaints from your teachers and your co-students that you behave in an unruly manner, which is not acceptable at our college. Apart from this you not concentrate on your studies at all, which is supposed to be your ambition.

We have already warned you three times in a row, but you do not seem to change. We know that your career will be spoilt if we terminate you, but you have left no room for us to give you another chance. Thus, accept this letter and leave the college as soon as you can.

Regretfully,

Mr. Johnson,

Dean

Rowell University

Summary: When any employee of a company does not attend to his duties carefully and his performance is badly affected, the company’s management gives him a chance to improve upon his duties by oral as well as written advices. However, if still he does not improve, the company has to make harsh decision of terminating his duties. In this situation, the under mentioned letter is issued to the employee.

From:

Manager HRD & Admin

…………………… (Name of Company)

To:

Mr. /Ms …………………..

……………………. (Designation)

…………………….. (Dept)

Dear Mr. /Ms …………………

Sub: Termination of Services.

Ref:  Our Letter No…../Performance/…..dated ………..

Our previous letter, which is cited above, may be referred to wherein you were advised by your Head of Department to give more attention to your duties and improve your performance. Inspite of this, no improvement has been noticed in your performance.

Therefore, this is regretfully informed on behalf of the management that your services have been terminated with immediate effect. You may obtain clearance certificate from the account department.

Whishing you the very best of success in your future endeavours.

Yours sincerely,

……………….

Copy to:- Accounts Dept

Place: ……………Dated ……………

Summary: It is important to terminate people from companies and institutions if they have committed any fraud or theft. Offcourse if you will not bear such things with your business and termination is obvious reaction of yours. The job can be made easier by writing a letter to them with the following the below format:

Ms. Bella Reese

32-04

Richmond, Virginia

USA.

Ms Bella,

On the behalf of Regan Industries, I would like to inform you that your services are terminated due to the fraud committed by your team members. The entire team is being informed about the same and given a notice of dismissal and an action will be taken against them, including you.

Please know that the company in the Virginia state court has filed a case under the law 143 where if you are proved guilty, your assets would be taken over by the company and you will have to face legal consequences. The first consequence is your termination from the company and soon you will receive a legal notice mentioning a period for you to accept the crime you committed, else you will have to attend the court.

Thanking you.

Regan Industries

Summary: A termination letter for misconduct is issued to an employee who keeps on continuing his misleading behavior even after frequent warnings. The cause for the letter of termination has to be mentioned in the letter. The below letter provides you the idea of writing such a letter.

Mr. Daniel,

45- Black Street,

Green Shadow,

United States.

Mr. Daniel,

Our company is sad while terminating you from the Mac & company. Your misconducting behaviour is not good for the company and its affecting our clients and collegues. You have been the reason to earn losses for the company due to your acts.

Earlier we had sent to many warning letters, which has no result in improving your character towards the company’s clients. Your unlawful acts have earned losses for the last quarter which you are responsible for. Thus, you are being given a certificate of misconduct as a punishment from us, so as to stop this in future. Your dues will be settled within a month and we ask you to leave the company.

Hope you transform your behavior.

Sincerely,

Disciplinary committee.

Mac and Co. Industries