Letters – Free Sample Letters

When writing a cover letter for teacher’s job make a layout of what you have to describe in letter. Give a brief introduction about you, your education and experience which are relevant to the post. Also describe your acquisitions as it will also help the reader in selecting you for the interview.

Here is a sample teacher job cover letter:

From:

Jacob Codie
#1, Third Avenue,
10^th Street, Mt. Vernon,
New York

To:

Mr. Robert Koch
Principal,
Albert School,
100 Avenue D,
8^th Street, Fort Lee,
New York

25^th June, 2010

Dear Mr. Koch,

I found your advertisement in “Daily Times” dated 23^rd June, 2010 for the position of Zoology Teacher and it sparked my interest. So I would like to request you to accept this letter and the enclosed resume as my application for the same.

I am a zoology post graduate from the University of Boston. I have also taken a bachelor’s degree in education. After the completion of my studies, I joined St. Marry’s Convent as a junior science teacher. I make sure that I will produce an energizing and creative learning environment that will bring out the best qualities in students. I have the required credentials, patients and positive attitude that is required for this post.

I hope my application will be considered and I am looking for a kind response.

Thank You,

Sincerely,
James Codie

This letter is from an experienced Data Entry person who is seeking to work with a reputed company. A job applicant should send in a detailed resume with a cover letter. A brief description about experiences, qualifications and education must be mentioned in the resume.

Here is a sample data entry job cover letter:

From:

Mark Jones

House no- 45,

Central Park Lane,

Orchid Palm Complex,

New York

To:

Mr. Robin Pinto

H.R .Manager,

Blue Chip Company,

Sigma Building,

New York

22^nd June 2010

Ref: Application for the post of Data Entry

Dear Mr. Pinto,

I came across a requirement of a data entry job on the website Job4you.com. I am applying for the job and I am enclosing my resume for the same.

I have been working as a data entry personnel for the past 8 years. I have read a lot about your company and I desire to join as one of the team. Since, yours is a reputed company I would feel privileged to be able to serve in the capacity of Data Entry personnel.

Since this job requires the skills of an experienced person and I feel that I fulfill the requirements mentioned, therefore, I am forwarding my C.V. I hope to be a part of your dedicated team and looking forward for a personal meeting to discuss my skills in details. You can contact me at jones.data@gmail.com

Thanking You,

Yours sincerely,

Mark Jones

Cooking is not plainly and simply mixing the food stuff. It requires skills that make this profession a highly skilled one. Hence, sometimes a dish, when presented in a skillful manner is similar to a work of art. A skillful Chef is thus an artist churning out a piece of art every time he/she handles a skillet or ladle. A chef’s job is not just mere cooking but it involves a lot of experience and skill. When you are applying for a chef’s job you should write your cover letter in such a manner that it will conjure the reader. You should explain your abilities that can make you best suited for the job.

Here is a sample chef job cover letter:

From:

Mark Jones

House no- 45,

Central Park Lane,

Orchid Palm Complex,

New York

To:

Mr. James Williams,

Manager-HR,

Sand Park Hotel,

Washington

13^th May, 2010

Ref: Post of Chef

Dear Mr. Williams,

I am writing to apply for the post of Pastry Chef, in answer to your advertisement in the Local Daily. I have done a degree course in Hotel management from the Institute of Hotel Management, Ohio. After completing my studies I worked for a year with the institute itself. Then I joined a prestigious chain of hotels, The Royal Paradise where I was an Assistant Pastry Chef for 2 years. And currently I am working in Hotel Calridge, New York, for the past 2 years.

I acquired a flair for preparing cakes and pastries. Making and decorating delicious cakes gives me a sense of fulfillment. It makes me feel as an artist. I believe that I can serve your hotel with full dedication and can bring out the best of pastry dishes that will surely be well received by the guests. I am herewith forwarding my Resume for your kind perusal. I hope it meets your requirement and I am looking for an early reply.

Thanking You,

Sincerely,

Mark Jones

The withdrawal letter helps one to express politely the need for the withdrawal and move ahead with a best option available. It’s a letter to tact fully decline some ones offer or proposal or suggestion etc

Date,

Name,

Title,

Organization,

Address,

City, State, Zip.
Dear Name,

Thank you very much for considering me for the position of (position) with (company name). However I would like to withdraw my application for the job. I am unable to accept this position as I have accepted a similar position with other company.

I truly appreciate you taking time to interview me and share information on the opportunity and your company.

Best wishes for company’s continued success,

Signature.

Dear Sir,

I am a student of MBA at ____________ College and I am in my second semester and just finished my exams. I would like to do some job as in the summer vacations and gain some work experience.

I have heard that your organization selects young professional for small projects for short period of time. I am very interested in doing a summer job and I am enclosing the certificates and all the relevant documents. Some of my seniors have joined your organization and are very happy with the kind of exposure they are getting.
I have got distinction marks in my first semester and I am an individual who believes in team work. I would like to join your company for a short period as what is taught in the college is more theoretical and I would like to gain practical knowledge which I can get after joining your company.
I am aware that the company gives a project which allows the professionals to have their own ideas and think out of the box and help them get into good career. I would be thankful to you if you give me a chance to do the job.

Thank you for your time and consideration.

Sincerely,

Your name.

From

Your name

Your address

City, state, zip

Date

To

Recipient name,

Recipient address

City, state, zip

Dear Sir,

This is in reference to the advertisement given in Deccan herald about the vacancy of science teacher in your school. I wish to apply for the same position.

I am a post graduate in mathematics and also hold the B.Ed degree and have almost 7 years of experience in teaching mathematics in senior section .I have handled both CBSE and state curriculum. Presently I am working as the Mathematics teacher in (school name) and I am taking classes for 8^th and 9^th grade. I wish to join your school as one of my cousin is working and she always talks about the  standards of teaching that is maintained in your school and how the teachers have the scope to learn new concepts and teach it to the students in a better way. I also know that the relationship between a teacher and student in your school is more like a friend. I have always wanted to work in such environment.

I am enclosing my resume for your review and look forward to a positive reply from you.

Thank you

Sincerely,

Name.

From

Your name,

Your address,

City, state, zip

Date

To

The manger,

Company name,

Address,

City, state, zip

Dear,

This in reference the the vacancy of customer service representative job advertised in (news paper name).I wish to apply for the same.

I am a degree holder and I have been working with a company from past 2 years as customer service representative and also pursuing my MBA and the specialization is hospitality.

I have excellent communication skills and my experience handling the customers’ makes me more eligible for this position. I have been interested to work with your company as it holds a good reputation in the market. I have heard about the opportunities available in your company were each of the employee is given a chance to put across there ideas and implement it .I believe I have all the skills and patience to handle the customers and increase customer satisfaction.

I assure you that my friendly nature and patience, listening skills and my positive attitude would be helpful to the company. I also have hands on experience of training the new employees and helping them handle irate customers.

I am enclosing my resume for your review and look forward to a positive reply from you.

Thank you

Sincerely,

Name.

Job Application and Job Offer go hand in hand. But every Job Application Letter is replied back with a Job Offer Letter does not always hold true. It all depends on how a Job Application Letter has been presented.

A Job Offer Letter is the one that is written by a prospective employer in response to well presented Job Application Letter of a particular prospective employee. Since the applicant had applied for a particular job in a particular organization, it is assumed that s/he is aware of the functioning and products/services of that organization. So there is no need to introduce the organization in the Job Offer Letter.

A Job Offer Letter unlike the Job Application Letter should be short and precise. It should very clearly state the job that is being offered to the applicant. If considered necessary it can also give the CTC (cost to company) package to the individual but that is optional.

It is very important that the offer is time bound, i.e. the Job Offer Letter should very clearly indicate the date till when the offer is valid. An open ended Job Offer Letter indicates a desperate organization.

DOS AND DON’T’S OF JOB OFFER LETTER

• A Job Offer Letter should always give reference of the Job Application Letter in response to which the job is being offered
• It needn’t give details or introduction of the organization offering the job
• A Job Offer Letter should be precise and short
• It should give only those relevant details that are necessary for the applicant to know before s/he accepts the offer
• Total package details may or may not be given in the Job Offer Letter
• It is absolutely essential that the Job Offer Letter is time bound and not open ended
• Since it is purely an official medium of communication, it should be typed
• It is also fine if the letter talks briefly about the selection procedure
• The letter should always be signed by the highest authority in that particular department for which the application had been sent
• A Job Offer Letter should always be on the company letterhead

SAMPLE JOB OFFER LETTER

_______________ (Name and address of applicant)

________________ (Date)

Subject: Offer against your application for _____________ (post applied for)

Dear Ms/Mr ____________

This is in response to your application dated ___________ (date of application) for the post of _____________ (post applied for).

After a rigorous selection and elimination process of group discussions and two personal interviews, we are glad to inform you that you have been found suitable for the post applied for. You are requested to please come to the office as per address given below latest by ___________ (deadline date) and meet ______________ (name of the person) to pick your Appointment Letter in acceptance of the job offered, failing which the offer will stand null and void.

Details of your CTC are as per our discussions during the final interview and will be officially disclosed when the offer has been accepted.

Please feel free to contact either  ___________ (name of the person whose name has also been referred above or me at the telephone numbers given below for any clarifications.

Looking forward to working with you and having a long business association.

Best regards,

(Name of the signing authority)

Applying for a job is an art. With competition becoming so tough the person who “sells” herself/himself the best gets the job. There is no doubt that the number of jobs and opportunities available today are amazing but the number of applicants and their quality has also improved drastically. So the equation has become competitive.

A resume is not good enough to sell talent. It must always be accompanied with a Job Application Letter. A Job Application Letter does not talk anything different from the resume but it just gives the gist of the resume. It also highlights any salient qualities that an individual has but do not reflect in the resume. These qualities may be innate in an individual and not acquired through any course or training.

A Job Application Letter should be addressed to the person responsible for the selection process. It should always be typed with not too much playing done with fonts or colors. It should be short and crisp. It should give the gist of the individual’s qualifications along with any specific qualities that s/he possesses.

The information being given separately in the Job Application Letter should not be repetitive in nature. A Job Application Letter should never show that the applicant is desperate. It should just be an effort to inform the organization that such talent is available whenever they need it.

DOS AND DON’T’S OF JOB APPLICATION LETTER

• A Job Application Letter should always accompany the resume
• It should always be typed with standard fonts and colors
• It should have the applicant’s name, address and contact details clearly mentioned
• Apart from giving the gist of the resume it should also highlight the qualities of the applicant
• No flowery language needs to be used in the letter
• The applicant should not show any desperation while applying for the job as that gives a wrong indication to the prospective employer
• A Job Application Letter should always have a subject line to indicate to the reader that the application is for a particular post
• If the letter is being sent in response to an advertisement given by the organization then that too should be referred in the letter
• Since the applicant does not know the reader personally, the letter should be addressed to madam/sir
• Giving a brief of current job profile is of utmost importance while sending a Job Application Letter
• Giving the CTC (cost to company) break up of current employment is optional

SAMPLE JOB APPLICATION LETTER

_____________ (Name and address of the applicant)

_____________ (Date)

Subject: Application for the post of ______________ (post applied for)

Dear Sir or Madam,

This is in response to your advertisement in ___________ (medium of advertisement) dated _________ for the post of _________ (post advertised).

I am ____________ (details of highest qualification) and have ______ (number of years of experience) in companies of repute such as ______________ (names of companies). Currently I am working with ____________ (name of organization currently employed with) as ______________ (designation) since _______ (date since when working with this organization). My job profile entails _____________ (details of current job profile).

I also have _____________ (details of any additional qualifications, if any). I am a hard working, sincere and dedicated worker. By working in companies of such repute I have learnt certain values such as integrity and respect for people and swear by them now. I assure you that if I am selected by your organization I will give it my best and promise you a result-oriented tenure.

My Resume has been enclosed for your kind perusal.

I look forward to hearing from you.

Thanking you in anticipation.

Best regards,

(Name of the applicant)

Encl: As above