Letters – Free Sample Letters

Follow These three Important Steps before writing any kind of Leave Letter :

Step 1 :  Learn How to Write a  Leave Letter

Guide Teaches you to write a leave letter in perfect way so that you get leave whenever you want.

Step 2 :  Read all Letter Writing Tips

All the tips  and Guidelines you need to write a leave letter.

Step 3 :  Use Leave Letter Format Template

After you have learned how to write leave letter, read all the tips you will need this leave letter format template to get started quickly.

As the name clearly indicates, a sick leave letter is written to inform other or concerned persons that you are affected with some health related problems and you may not be able to attend class or office for some short period. You can see a sample sick letter below from where you can find the format and reason for writing a sick leave letter.

Letter:

Michelle J. Hemmer

1376 Brookside Drive
Birmingham, AL 35222

10 August 2006

To

Mrs. Rose Winslet

Head of the Team

Dear Winslet,

I was feeling very tired and exhausted for the last two days and I consulted with a doctor today. He said that I am infected with jaundice and I need to take rest for two weeks. I write this letter to officially inform you about my sickness and to request for two weeks leave. I also have enclosed the medical report given by the doctor.

I transferred my present work to one of my colleague in my team and the accepted it and assured that he will complete it without any delays and problems. As everything is clear, I kindly request you to grant me leave for two weeks starting from 11^th August 2006.

Thanks and regards,

Michelle J. Hemmer

Leave letter in general is written to get permission for a person’s absence from office for a stipulated period of time. In the letter, the person can provide with a valid reason for his absence from office if he feels that the reason can be disclosed. In cases of personal reasons, the person can just mention that because of some personal problems he or she wants to avails leave to solve the problem. Take a look at the sample absence leave letter given below.

Letter:

Vernon C. Legler

1615 Wilkinson Court
North Naples, FL 33963

25^th June 2009

To

Ryan Heintz

General Manager,

Realtek Solutions,

United States

Dear Mr. Heintz,

I am writing this letter to inform you that I am in need of leave of absence from office for three days starting from 26^th June 2009. Since, I have a personal problem to be solved with my family, I am unable to mention the exact reason for my absence from office.

I have transferred the work that I was dealing at the moment to Clara Samuel and she was already in my team and she can handle that well. I am available via phone anytime.

I kindly request you to grant me leave on the above mentioned days and help me to solve my family issues.

Thanking You,

Yours Sincerely,

Vernon C. Legler

A student who did not attend class for some reason usually is asked to submit a leave letter to the teacher stating the reason for the absence. There can be a plethora of circumstances for instance muscular spasms, mild injuries, fever, cold, family celebrations, etc. Some events call for requesting leave in advance and some unanticipated events call for informing the teacher after absence. The letter given below is an example of a student requesting for leave in advance.

Letter:

Tina H. Torres

Roll Number: 14

Grade: XII

4^th September 2010

To

Jonathan C. Salcido

Class Teacher

Anna School

India

Dear Mr Salcido,

I am Tina H. Torres, student studying in grade XII. My driving licence test has been scheduled at 11:00 am on the 5^th of September and it happens to be a working day. I am afraid this appointment cannot be postponed. Kindly grant me a day leave so I could attend my driving test. I apologise for the incontinence. Thank you for your time and consideration.

Sincerely,

Tina H. Torres

Leave letters are generally written to get informed and legal leave for absence from office for some specified period mention in the letter. You can request your employer to permit your leave application in the cases where you know that something important is going to take place in near future. Even leave letters can be submitted after taking sudden leave from office because of some sudden and unexpected incidents.

Letter:

Guadalupe B. Decarlo

1409 Hinkle Lake Road
Cambridge, MA 02141

03 January 2008

To,

Robert

Head, public relations department,

AOC Pvt. Ltd.,

Cambridge.

Dear Mr. Robert,

I am DeCarlo working as an assistant supervisor in your firm and I need leave for two days starting from tomorrow 04 January 2008. One of my cousin is getting married the day after tomorrow and I must make my presence in the wedding.

I kindly request you to grant me leave on the above mentioned days and make this leave as an informed leave.

Thanking You,

Yours Sincerely,

Guadalupe B. DeCarlo

It is obvious that most men get excited to see his first baby that her wife gives birth to and also to stay with his wife during one of the most difficult times in her life. Many industries have leave allowance called as the paternity leave, which men can avail to stay with their wife during her last month or few weeks after delivery. The following sample describes best format of paternity leave letter.

Letter:

Patricia  Haynes

3929 McKinley Avenue
Denver, CO 80218

23^rd September 2009

To

Rodney Allen,

HR Manager,

FunFair Agencies,

Denver.

Dear Rodney Allen,

I work in your agency as the chief technician for electrical wirings and I am writing this letter to inform you that my wife is in her last stage of her pregnancy and she can deliver our baby at any time. Since this is our first baby I am too excited to see my child and also want to be with my wife during delivery and few weeks after delivery.

As we stay alone here and my parents will join us in few weeks, I request you to grant me leave for four weeks from 28^th September. I transferred my works to my colleague and he will take care of the work until I get back to work. Kindly understand my situation and approve my paternity leave as soon as possible.

Thanks and regards,

Yours Sincerely,

Patricia A. Haynes

Maternity leave letter is written by pregnant women to get leave approval for baby delivery. As a letter must contain short and brief information regarding the leave, one must clearly specify their baby due date and also their period of leave. If you are wishing to take your full maternity leave, then you have to enclose a maternity leave application in most cases. It depends on the procedure of independent industries. A sample is shown below.

Letter:

Constance W. Lopez

3725 Davisson Street
Fairmount, IN 46928

14 November 2001

To

Peter Humphrey

HR,

Computeyour technologies,

New York

Dear Mr. Peter,

I write this letter to inform you that I am nearing my baby due date and my doctor has given 21^st November as my due date for baby delivery. He also advised me to be under his supervision as soon as possible. So, I want to inform you that I need leave for 8 weeks starting from 16^th November. In addition I want to inform you that I have my full annual leave allowance and cover my maternity leave under this allowance.

If wish to join office soon, I will notify you about it and if I want to extend my leave period I will notify you as well. I kindly request to approve my leave and notify me as soon as possible.

Thanking You,

Yours Sincerely,

Constance W. Lopez

It is common that everyone in this world are prone to any diseases and health related problems either for short term or long term. Every industry concentrating on the health of their employees has formulated medical leaves allowances in order to help the sufferer. There is a particular procedure to apply for a medical leave. Below you can see a format of a medical leave letter, which tells you how to write and what to write in the letter.

Letter:

Earl D. Lambert

4204 Harry Place
Charlotte, NC 28202

12 December, 2001

To

Linda Bennett,

HR Department,

GlobalArcade Pvt. Ltd.

Charlotte.

Dear Linda Bennett,

I am Lambert and I am working in your firm as line supervisor the shop line. I am writing this letter to inform you that I have been diagnosed with kidney stone and I need to undergo an minor surgery next week on 18^th December. Doctors advised me to take complete rest for two weeks after surgery in order to get complete cure.

So, I kindly request you grant me leave for two weeks from 18^th December. I will be back after the specified date and I assure that I will complete all due works within time. If there are any changes in this, I will inform you at the earliest.

Thanking you,

Yours sincerely,

Earl D. Lambert

Military officers and personals are really loaded with work in safeguarding their country, which makes them hard to avail leave from duty. In case of any emergency or important problem in family, it is the duty of the officer to attend it responsibly. Applying for leave via leave letter is the same and the content and the way of writing military leave letter is quite different. Have a look at the sample military letter below.

Letter:

12^th April 2003

To,

Wolfe Robert,

Commander General,

Army Head Quarters

California.

Dear Sir,

I am Jean Derks, working as the suberdar of USA army. I am working in army for the last 7 years and I have been to my home only 3 times in between. I am writing this letter to inform you that I am in need of one month leave to visit my home and take care of my sick mother. Yesterday I got a letter from my family doctor that my mother is diagnosed with cancer and she is in her last stage of life.

As a only son of my mother, it is my responsibility to be with her and make her happy in her final days. so, understanding the situation, I kindly request you to grant me leave for one month. In addition I want to inform you that I have my annual leave allowance, as I have not taken leave during this year.

Thanking you,

Yours Sincerely,

Jean Derks.

Marriage leave letter in general is written in order to convey your boss that you are going to get married and you want leave to make necessary arrangements to your marriage. Marriage leave letters can be written both on papers and on emails. Make sure that that letter is sent to the right person when sending via email. A format of a marriage leave letter is shown below from which you can understand how you can write a marriage leave letter.

Letter:

Inez T. Bond

1209 Jarvisville Road
Lynbrook, NY 11563

15 March, 2003.

To

Catrice Adams,

CEO, Grand Equipments Ltd.

Lynbrook, NY.

Dear Adams,

I hope you already got my official marriage invitation and I want to take this opportunity to request official leave to get prepared for my marriage. As you already know, my marriage is planned on 22^nd March 2003. I kindly request you to grant me leave for two weeks from tomorrow.

Kindly take this request into consideration and make my absence as a informed leave.

Also, I want you to be present during my marriage ceremony without fail.

Thanks and best regards,

Inez T. Bond