Letters – Free Sample Letters

Summary: This is a brief of how a resignation letter should be written to inform the management of your intention to resign from the company. The resignation letter format should be formal and courteous with the necessary information for the management to process the resignation request appropriately.

The resignation letter is an important piece of document in an employee’s work life. The way the resignation letter is written determines the future for the resigning employee, as one would like to leave a good legacy without drastic measures such as non-reemployment.

The letter should leave a good impression on the company if written properly and submitted at the right time. Its style is formal and professional as befitting an official letter. The contents of the letter should include the notice period and the last working day. There should be sufficient relevant information that is concise without elaboration.

The letter should state your good intentions and attitude during your last phase at the company by fulfilling all required responsibilities. It pays to note your appreciation and thanks to the management and colleagues without implying any dissatisfaction.

Last but not least, you can indicate in your resignation letter that you may reconsider returning to serve the company should there be an opportunity. When an employee leaves the company in good stead, the resigning employee earns good referrals and future networking opportunities.

Have a copy of your resignation letter for reference.

Summary: This is a sample resignation letter from a resigning employee to the company. The contents are brief but with sufficient relevant information. The style is courteous and formal. It states the appreciation of the resigning employee as he moves on in his career.

Sjors S. Johnsen

Jernbanegade 98
9830 Tårs

May 21^st 2010

Dear Sir

RE: RESIGNATION LETTER

Herewith is my notice of resignation from Ace Machines Ltd. I am submitting one month’s notice as per my contract with June 15^th 2010 as my last working day, offsetting 6 days from the remaining balance of my annual leave, as informed by the HR department.

I will be moving on to a management position with another Engineering firm. I would like to record my thanks to my superior and colleagues who have given me the necessary support as well as guidance during my work tenure here. I have benefited greatly from my 6 years in this esteemed company.

Although I have fulfilled all my current work responsibilities, I will continue to assist and support any projects the department is handling.

You may contact me at GoWild@yahoo.com after June 15^th 2010 for any assistance.

Yours sincerely,

Jack Lee

Project Engineer

Summary: This is a sample resignation letter from a teacher to the headmaster informing the latter of the former’s intention to be relieved of his position with a specific date of termination. The reason for the resignation decision is stated to avoid any misunderstanding by the school authority.

12^th September 2010

Dear Headmaster

RE: Resigning from Post of Teacher

I am writing to inform you on my decision to be released from my teaching position at Melrose Secondary School with effect from January 1^st 2011, giving more than the stipulated 3 months’ notice as per my teaching contract.

The reason for my resignation is that I have decided to pursue my Masters degree in Education at the prestigious National University, whose course term commences in mid January 2011. It will be a 2 year full time studies for me which upon graduation, will open more education-related opportunities for my career.

As my resignation would require the approval of the school Board which only meets in December, I shall continue with my teaching responsibilities until then.

I thank you for your support extended to me while serving this school and I appreciate your kind understanding on my request.

Yours Truly,

Summary: This is a sample of the response from the HR department of an organization, on receipt and processing of a resignation letter. The response letter indicates acknowledgement and acceptance of the resignation and advises the leaving employee to undergo the necessary exit processes before leaving the company on the stipulated day.

From:

Harry Duffield

Finance Manager
Open Communications

To:

Carrie P. Brown

1357 Arthur Avenue
Leonore, IL 61332

26^th August 2010

Dear Ms. Brown

This is in reference to your letter of resignation submitted on 20 August 2010. I wish to inform you that your resignation has been approved by the organization and you will be relieved of your responsibilities at the end of your last working day on 30 September 2010.

Your resignation letter has been forwarded to the Finance Department for processing any dues and you can clear other exit procedures before the last day of work with us.

It has been a pleasure having you as one of our employees and we wish you success in your future undertakings. Company will miss your good behaviour, hard work and the heights you gave to the company with your strong determination and support.

With best regards,

Harry Duffield

Summary: This is a sample resignation letter from an employee who is relocating, and thus needs to tender in a stop work notice, specifying the last working day at the company. The resigning employee leaves in good stead, giving assurance that the current responsibilities are completed well before the last day at work. Appreciation of the company’s support and guidance during the work tenure is noted.

March 20^th 2010

Dear Mr. Jones

I am tendering my resignation with this letter, relinquishing my position as Senior Writer of Grand Publishing Limited as of May 16 2010.

The reason for my resignation is that I shall be relocating to Los Angeles to be closer with my family.

I truly appreciate the kind support and guidance that you have shown me while working here. I have gained a lot of experience and growth, professionally as well as personally, during my 5 years at Grand Publishing.

Although all my current projects have been well completed before their deadlines, I am most willing to pass over my responsibilities to the next person of your choosing. It has been my pleasure to have worked with you and the colleagues at Grand Publishing during my tenure here.

Please feel free to contact me through my cell phone.

Yours sincerely

cc

Summary: This is a sample letter of resignation that states a complaint against the company. The leaving employee states his reason concisely in a professional manner while giving relevant and sufficient information with regards to the complaint. The employee decides to leave the company, which he feels is no longer conducive for him to work in.

From:

Joshua C. Callender

345 Melville Street
Memphis, TN 38118

To:

Jewell G. Huckins

HR Department
MayorMiles Company

Hopewell Junction, NY 12533

19^th December 2009

Dear Ms. Huckins

I am writing to tender in my resignation as a Sales Executive in MayorMiles Company.

I want to bring your attention to the poor work conditions at the Sales Department, which I have informed not only the Department Head but your kind self also. However, no positive action was taken to rectify the situation after 6 months.

Therefore, I have decided to submit this letter of resignation, as the conditions are not conducive for my productivity.

I trust that the company will clear any outstanding dues to me quickly before my last day at work here, which is the end of this month.

Thank you.

Yours Sincerely,

Joshua Callender

Summary: This is a sample of a simple resignation letter that is written very concisely, stating just the essential information such as the letter’s intent (resignation), position and the notice period as required in a contractual agreement. A simple request for the responsibilities to be passed over is made.

From:
Lewis L. Morning

4061 Rafe Lane
Noxapater, MS 39346

To:

Caleb Haszler

1102 Frosty Lane
East Syracuse, NY 13057

12^th May 2010

Dear Mr. Haszler

Please accept my resignation as the Office Manager from your esteemed organization. We worked together for a long time and it was nice experience to work in this professional and highly reputed firm. I am leaving company for certain reasons and I believe that you will consider them. They are some personal matters and I got another good job to join. I am writing this letter you clear all the things between two of us.

According to my contract, I am giving one month’s notice as from today. Kindly arrange to relieve me of my responsibilities before my last working day. Also there is some pending dues if you can arrange them on the same day I will be highly obliged.

Thank you.

Yours Sincerely,

Lewis Morning

Summary: This is a sample resignation letter that is written professionally in the required formal format, stating specifically one-week’s notice as per the contract agreement between the leaving employee and the company. This resignation letter is written in a simple and concise manner, stating the gratitude of the leaving employee for the good experience while at the company. You can use this sample letter for your need. This letter must be send prior one week or 10 days from the date when you want to leave.

From:

Gabrielle Kraegen

6 Shirley Street
KINGSHOLME QLD 4208

To:

Oliver H. Berry

Riley & Sons Company

99 Carba Road
CANUNDA SA 5291

.25^th August 2010

Dear Mr. Berry

I am writing to submit my resignation as the Sales Support in Riley & Sons Company.

I am also giving one week’s notice as of today as required in my contract. My last day of work will be on 31 August 2010. I would appreciate it if you could ease off my responsibilities before then.

Please allow me to record my deepest gratitude and thanks for the opportunity to develop myself professionally while working at Riley & Sons Company.

I wish the company further success in its future endeavors.

Yours Truly,

Gabrielle Kraegen

Summary: This is a sample letter of resignation due to retirement factor. The retiring employee writes in to confirm his retirement from the company expressing his gratitude and thanks for the support and experience he benefited while working there. He announces his departure graciously while availing his service should there be a need by the company.

April 30^th 2010

Dear Sir

It is with a heavy heart that I write to confirm my resignation from my position of Sales Manager from your esteemed company, Brothers Machines Holdings, due to my impending retirement. With this letter, I am tendering my notice of one month as from today’s date.

Allow me to express my thanks from the bottom of my heart for all the guidance and support given to me during my tenure here at Brothers Machines. The wonderful work environment at Brothers Machines has established many good work and personal relationships for me, inspiring me to a higher level of professional and personal development.

I will miss all at Brothers Machines although I do look forward to my retirement. Please do not hesitate to call on me should you need any assistance from me in pending or future projects.

Thank you for everything.

Yours sincerely,

Summary: This sample letter is to inform the Principal the teacher’s decision to resign from the school, stating the reason for leaving clearly with clarifications. A note of gratitude and positive feedback on the past tenure of service is recorded. A clear sense of responsibility is displayed to hand over any responsibilities before leaving.

Mr. Howard Anderson

Principal

Cherry View High School

340 Ocean Drive

London 83612

Dear Sir,

RE: Resignation

I am writing to inform you of my resignation from my position of Science teacher at Cherry View High School with effect from 19^th August 2010. My decision is prompted by an offer to do research leading to my PhD at the prestigious Los Angeles State University in the fall.

This is a golden opportunity for me to enhance my self and career development. I request for a quick approval on my release so that I may facilitate the passing over of duties to my replacement as well as preparing for the term commencement.

It has been a pleasure working in Cherry View High these past 3 years. I have enjoyed teaching and developing the bright young minds here with a fantastic group of colleagues and management.

It is with regret to be leaving Cherry View High. I thank you for your great support during my time here.

Thank you for your kind understanding.

With Best Regards

Joanne Hughes