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Resignation Letter

What is the Resignation Letter?

The resignation letter falls under the category of a formal letter. It is generally, written by a person who wants to give up a particular title, authority, job, position etc. Definitely, a resignation letter is written when you want to join the new job but apart from it, you can write it for several other reasons. These reasons can be like:

  • Falling sick
  • Due to pregnancy
  • Meeting with an accident
  • Facing communication issues
  • Low salary issues
  • Due to strict company policies
  • Any kind of personal issues
  • Ending of the contract

Informing about the resignation at the right time is essential for an applicant to the concerned authorities. It is mainly because this can allow the authorities to take the right decision related to a replacement at the right time. Submitting proper resignation letter at the right time can further make it easy for you to ask for the reference or acknowledgment letter. The resignation letter also acts as a document that can be maintained for an official record. If you want to resign in a most formal way, then it is advisable to send such a letter well in advance.

You can send such a letter through an email, postal mail or can hand deliver it. Most people send it one month or two weeks in advance.

Resignation letter – Writing tips

Here are the few resignation letter writing tips:

  • First, prepare the outline of a letter. Make use of the formal language and add the information to the point. You can also add a point that states, you are leaving a job but not an employer.
  • Try to maintain the positive tone throughout the letter. This can allow you to create a good impression even when you are planning to leave a job. Be thankful for your superiors or an employer for providing all the required assistance throughout the job period.
  • It is said that drafting a resignation letter is always the second step. Before that, you should inform the reader about the resignation by making an announcement or via personal meet. A true gentleman will make use of this approach before drafting a resignation letter.
  • Show your humbleness and sincerity, while writing a resignation letter. It is important to maintain the courtesy in your letter, then whether you are sending it personally or via mail.
  • Don’t show your irresponsible behavior by quitting the job as and when required. Informing an employer in advance is essential if you want to maintain your reputation. If you have signed any contract with an employer, then refer to that contract to know about the notice period that you need to serve.
  • Keep your resignation letter simple and focused. It is important for you to mention the post from which you are resigning and the reason that can provide backup to your decision. Also, mention the date of resignation and show the gesture of gratitude towards an employer.
  • If required, you can also praise your employer for providing you with good working opportunities. Don’t narrate big stories in this type of a letter.
  • Understand one thing that the corporate world is always interconnected. You cannot afford to spoil your relations with an employer. So, it is advisable, to make use of the polite tone in your resignation letter. Don’t try to add any kind of the negative, nasty or sarcastic comments.
  • It is not always necessary to provide the reason for resigning. If you think that providing new job details can hamper your aspirations, then don’t provide the reason but this can also make an employer curious to know about the reason. Some people add reasons like relocation or changing career path or stating personal reasons, you can also do the same.

Format of the resignation letter

Letter header

  • Add your name
  • Add your address
  • Add your contact details
  • Add date
  • Add name of the recipient
  • Add recipient designation
  • Add recipient organization name
  • Add recipient address

Letter body

  • Add salutation
  • Add the first paragraph, inform about the resignation
  • Add the second paragraph, give the reason
  • Add the third paragraph, few lines showing some gratitude

Letter closing

  • Add salutation
  • Add your signature
  • Add your first and last name

Things to avoid adding in your job resignation letter

When you are quitting one job, it should not affect your future career opportunities. This is possible when you quit your job in a sensible manner. While moving out, don’t try to burn any bridges. Here are the few things that you can avoid adding in your resignation letter:

  • It is not always necessary to tell your old boss about your new job, until and unless you want to provide a true reason.
  • Never ever say few things that you hated about your old job. Mentioning things that you did not like at the workplace can hamper your relationship with an employer and superiors.
  • Even if your boss is horrible in nature, there is no need to add this point in the resignation letter.
  • Don’t try to add some emotional statements because you are writing a formal resignation letter. Be calm and maintain the professional tone in your letter.
  • Strictly say no to the aggressive and emotional letter.
  • You can express the positive sentiment of gratitude, but that does not mean you will make your letter look emotional.
  • Don’t show the differences that you had with a supervisor or an employer.

Four basic things that should be the part of your resignation letter

By far, you know that you should always keep your resignation letter simple and straightforward. Here are the four basic things, that can be the part of your resignation letter:

  • In the heading, you should add the date when you are submitting the resignation letter.
  • State a formal statement related to the resignation.
  • Add your proposed last working date.
  • Add your signature.

 

Sample Resignation Acceptance Letter

Last Updated On February 4, 2020 By Letter Writing Leave a Comment

When an organization receives a letter of resignation from an employee, it is customary for the superior or someone from the human resources department to reply to the employee, accepting the latter’s resignation. Here is a sample of such a letter. Writing an acceptance of resignation letter (with immediate effect or short notice)? Use following […]

Filed Under: Resignation Letter

Simple Resignation Letter

Last Updated On January 10, 2020 By Letter Writing Leave a Comment

A Resignation Letter is a written declaration by an employee of his/her decision to quit their current position with the company he/she is presently working with. The reasons for leaving could be diverse, and it is up to the employee to share it with the authorities, or if it is a mandatory clause in his […]

Filed Under: Resignation Letter

Employee Resignation Letter

Last Updated On January 6, 2020 By Letter Writing Leave a Comment

An employee resignation letter is written to inform the superior/boss of one’s decision to resign from the organization by giving valid reasons or politely mentioning the reasons for the said decision. The sender should mention the last date of work and thank his/her colleagues and superiors for this tenure. He/she should avoid mentioning grievances or […]

Filed Under: Resignation Letter

Sample Resignation Letter for Personal Reason

Last Updated On January 2, 2020 By Letter Writing Leave a Comment

An employee can resign from a job due to various reasons. Still, for personal purposes, there are legitimate reasons to quit a job. You do not have to go into detail as to your reason for leaving. It is better to inform the management of the reason for resignation. In case the employee wants to come […]

Filed Under: Resignation Letter

Resignation Letter for Health Reason

Last Updated On December 25, 2019 By Letter Writing Leave a Comment

When an employee is facing health-related problems which do not permit him or her to perform the job, there will be no option except to resign from the job. It is better to inform the organisation about the health problems and give them prior notice so that they can look for a replacement. You must […]

Filed Under: Resignation Letter

Writer Resignation Letter

Last Updated On May 29, 2018 By Letter Writing

A writer’s resignation letter is the last impression he or she leaves behind. Just as important as a good first impression, an employee’s job may be adversely affected by a bad exit strategy. A writer’s resignation letter serves a purpose of an official self-termination from a job. It can help you maintaining a positive relationship […]

Filed Under: Resignation Letter Tagged With: New Letters

Editor Resignation Letter

Last Updated On September 25, 2018 By Letter Writing

When an editor leaves whether willingly or unwillingly the public sees only a polite exchange of notes. Writing a resignation letter may seem like a burden, but as a part of professionalism, one must file a positively composed resignation letter for an official termination of the job by oneself. Being respectful to your senior staff […]

Filed Under: Resignation Letter Tagged With: New Letters

Reporter Resignation Letter

Last Updated On September 12, 2018 By Letter Writing

A reporter’s resignation letter is formally advising his or her employer that he or she is leaving the job. It can help one maintain a positive relationship with the current employer, while also paving the way to move on. Despite your sentiments towards your current employer, a polite and brief resignation letter is a must. Depending on your […]

Filed Under: Resignation Letter Tagged With: New Letters

Resignation Letter for Career Change

Last Updated On August 29, 2018 By Letter Writing Leave a Comment

A formal resignation letter for a career change is written by an employee to the HR of the company stating the reason for his resignation. This is one of the suitable ways to let the employer know the resignation reason and also maintain good relations at the same time. It is a formal way of frankly […]

Filed Under: Resignation Letter

Tips To Write a Resignation Letter

Last Updated On September 11, 2018 By Letter Writing Leave a Comment

It is customary to submit a resignation letter when an employee is resigning from their job. The reason could be one of the several reasons like a promotion in another company, better salary, relocation, enrolling in higher education and so on. Nowadays, it is only common to switch from one company to another for better opportunities and […]

Filed Under: Resignation Letter

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