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Retirement Letter

What is the Retirement Letter?

Do you know what is retirement? It is the time when an employee decides to leave his or her job position permanently. In other words, it can be said that an employee chooses to quit an employment on a permanent basis. After writing a retirement letter, an employee can become eligible to ask for the company pension, social security, retirement plan benefit etc.

There can be several reasons when it comes to asking for the voluntary retirement and these reasons can be like:

  • Low salary
  • Accident
  • Health issues
  • Certain unavoidable circumstances

Reasons can be many, but it is important for an employee to information about the retirement to the concerned authorities. It is advisable to send such a letter, well in advance. If your company policy has defined a particular time period, then you can send the letter accordingly. Many organizations have the retirement policies that state the time period of around 2 to 6 weeks. You should go through the retirement policy appropriately so that it can become easy for you to draft a successful letter without creating any kind of misunderstanding.

Writing this letter according to the stated time period can make it easy for an employer to make arrangements related to your replacement, pension calculation, gratuity calculation, etc. Your this letter, can also act as an official document.

The retirement letter can also be called as a business letter and so it is always written in a formal style. Always proofread your letter twice, in order to avoid any kind of mistakes.

How to write a retirement letter?

The retirement letter generally, is not written in an informal way, but then it depends on upon the relationship that you share with the supervisor or an employer. If you share a formal relationship with an employer, then it is suggested to write such a letter in a formal style by following all the formal letter writing rules.

Here are some of the format of business letters, that you can follow:

  • Full block style
  • Semi-blocks style
  • Modified block style
  • Modified semi-blocks style

Writing a retirement letter can prove to be an emotional moment for you and you may also have to go through the technical process. You may feel glad to retire but at the same time you may feel bad for leaving the workplace permanently and that you will not be able to see the same faces every day. There can be mixed emotions but even though it is advisable to write it in a formal style.

It is said that asking for a retirement, means you are asking for the longest coffee breaks.

Following are the few things that you need to keep in mind while writing a retirement letter:

What kind of information is needed in your retirement letter?

First, you may consider drafting a rough letter but before doing so it is important for you to know the information that is to be added in a retirement letter. Different kind of information that you need to include in your retirement letter is like:

  • Reason for an early retirement
  • Effective retirement date
  • Time span of work
  • Retirement plan benefits
  • Pre-retirement offered services

How important is it to draft a retirement letter?

First, sending a prepared draft of a retirement letter to an employer can give some extra time to an employer to think about the voluntary. Drafting a rough letter is good on your part because it can allow you to rectify the mistakes, if any.

Make use of the conventional approach while drafting such a letter. If you are adopting an informal writing style, then you can consider adding some emotional statements in your draft. With drafting, it can become easy or you to edit the unnecessary information before sending the original copy of a letter.

Why should you only add some required relevant information?

Mostly people create such a letter, in a formal style and so it becomes important to add only the relevant information. When it comes to adding the relevant information, you can include:

  • The date, when the letter is written
  • Number of years, you have worked with the company
  • Official retirement date
  • Your work ID number
  • Your contact details
  • Intentions related to returning the company property
  • Idea about continuing company insurance plans

After adding all such relevant details, you can also include a short paragraph of two to three lines that showcases your gratitude towards the company.

It is important for you to write to the point by only adding details related to the relevant facts. Write a letter in a clear and concise manner. Don’t leave any room for the misunderstanding. You should avoid adding long sentences and write the letter in a graceful as well as cordial tone.

Why should you add positive comments?

Understand the fact that you are retiring from the work and not from the life. Add some positive comments in your letter then be it related to co-workers or an employer. If you are not in a good working term with any co-worker, then it is advisable to not include that in your retirement letter. Don’t try to settle down your score with the seniors. Mention all good things that you learned at your workplace in so many years.

Why should you have a copy of retirement letter?

Always maintain a copy of the retirement letter as a proof of communication. In case, the company misplaces the letter, then you can show the copy that you have as a proof.

Retirement letter format

  • Write your name
  • Write your designation
  • Write your address
  • Write the date
  • Write the recipient name
  • Write the recipient address
  • Mention recipient designation
  • Add subject line
  • Add salutation
  • In the first paragraph, provide the information about the retirement
  • In the second paragraph, add few lines about your working experience
  • In the third paragraph, offer any kind of assistance
  • Closing salutation
  • Add your signature
  • Type your first and last name
  • Add your contact number

Retirement Letter to Colleague

Last Updated On September 6, 2018 By Letter Writing Leave a Comment

A retirement letter to a colleague is written by a person who is about to retire soon. It is usually written to thank a co-worker for their support. As you are about to retire, you might want to leave a lasting impression on your peers. Using writing this letter, you can achieve just that. This […]

Filed Under: Retirement Letter Tagged With: How to Write a Retirement Letter to Colleague, Retirement Letter to Colleague Example, Retirement Letter to Colleague Format, Retirement Letter to Colleague Template, Sample Retirement Letter to Colleague

Retirement Letter to Client

Last Updated On July 16, 2018 By Letter Writing Leave a Comment

Clients are always valuable no matter if you are working or retired. A client and employee’s relation may go beyond professional means. At such times the employee may share personal information with the client such as the end of his tenure in the service. The nature of the letter may vary depending upon the relation […]

Filed Under: Retirement Letter Tagged With: How to Write a Retirement Letter to Client, Retirement Letter to Client Example, Retirement Letter to Client Format, Retirement Letter to Client Template, Sample Retirement Letter to Client

Retirement Letter to Boss

Last Updated On August 28, 2018 By Letter Writing Leave a Comment

This letter is written by an employee who wishes to retire from the company due to old age usually or any other reason. In the letter, he/she describes his/her experiences in the office as both sweet and bitter and expresses his sadness on leaving the job. Use this sample retirement letter to notify your employer of your expected date […]

Filed Under: Retirement Letter Tagged With: How to Write a Retirement Letter to Boss, Retirement Letter to Boss Example, Retirement Letter to Boss Format, Retirement Letter to Boss Template, Sample Retirement Letter to Boss

Retirement Letter To Friend

Last Updated On August 11, 2018 By Letter Writing Leave a Comment

A person who is retiring soon writes this letter to the other person as a means of notifying him/her about their retirement. In this, he thanks his friends for being so trustworthy and loyal and for being able to share the moments of working together in the same office. At the time of retirement, when he […]

Filed Under: Retirement Letter Tagged With: How to Write a Retirement Letter To Friend, Retirement Letter To Friend Example, Retirement Letter To Friend Format, Retirement Letter To Friend Template, Sample Retirement Letter To Friend

Retirement Letter of Employee to Employer

Last Updated On August 13, 2018 By Letter Writing Leave a Comment

A retirement letter of an employee to employer is written by the employee who is going to retire as he has completed a particular age decided by the company and has written this retirement letter to his/ her employer. In this letter, he expresses his happiness and offers thanks to the organization for providing him […]

Filed Under: Retirement Letter Tagged With: How to Write a Retirement Letter of Employee to Employer, Retirement Letter of Employee to Employer Example, Retirement Letter of Employee to Employer Format, Retirement Letter of Employee to Employer Template, Sample Retirement Letter of Employee to Employer

Retirement Letter of Acceptance

Last Updated On August 11, 2018 By Letter Writing Leave a Comment

A retirement letter of acceptance is written by the employer to the employee who has applied for retirement by accepting his request for retirement. After the employee puts in his papers for retirement and the management decides to accept the retirement and lets him/ her know by writing a formal retirement acceptance letter. Wish the employee […]

Filed Under: Retirement Letter Tagged With: How to Write a Retirement Letter of Acceptance, Retirement Letter of Acceptance Example, Retirement Letter of Acceptance Format, Retirement Letter of Acceptance Template, Sample Retirement Letter of Acceptance

Retirement Letter from Employer

Last Updated On August 30, 2018 By Letter Writing Leave a Comment

A retirement letter from the employer is written to the employee when unforeseen circumstances compel the company to issue a retirement letter to the employee. It is a formal letter, and the business uses it to thank his employee from the bottom of his heart for his/ her valuable services. It is issued without consulting […]

Filed Under: Retirement Letter Tagged With: How to Write a Retirement Letter from Employer, Retirement Letter from Employer Example, Retirement Letter from Employer Format, Retirement Letter from Employer Template, Sample Retirement Letter from Employer

Retirement Letter Template by Employee to Employer

Last Updated On September 10, 2018 By Letter Writing Leave a Comment

Retirement is the stage in everyone’s lives where one leaves their job because of the increase in age or other reasons. The retirement letter has a standard form and is to be written by the employee on his retirement to the employer. Often people find writing a retirement letter to be difficult. But if this template […]

Filed Under: Retirement Letter Tagged With: How to Write a Retirement Letter, Retirement Letter Example, Retirement Letter Format, Retirement Letter Template, Sample Retirement Letter

Retirement Letter Format

Last Updated On September 10, 2018 By Letter Writing Leave a Comment

Writing a retirement letter show the approach that you adopt while mentioning all the details related to your letter. The letter should be written in a proper format that brings in a good impression of you on the recipient. In the letter you must mention the reason why would you retire and what is the […]

Filed Under: Retirement Letter Tagged With: How to Write a Retirement Letter Format, Retirement Letter Format Example, Retirement Letter Format Format, Retirement Letter Format Template, Sample Retirement Letter Format

Writing Retirement Letter

Last Updated On September 12, 2018 By Letter Writing Leave a Comment

Earlier there was a hectic process which took place before any worker could retire smoothly. However, nowadays workers discuss regarding their retirement with the concerned authority before submitting their retirement letter which helps them decide upon funds and due. After the entire discussion, a final retirement letter is written to the company to inform about […]

Filed Under: Retirement Letter

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